Hall County Athletic Officiating Services Annual Contract IFB 017-47 2026
Hall CountyCounty · Gainesville, GA- Due
- May 28, 2026
- Deadline passed
- Posted
- May 14, 2026
- Contract term
- 1 year
- Primary contact
- Mike Hawkins
The 30-second brief
Hall County is soliciting sealed bids for an annual contract to provide and schedule qualified officials for youth and adult basketball, baseball, and softball leagues across multiple county parks. Bids are due May 28, 2026.
Weekly Schedule of Assigned Officials, Preseason Meetings attendance, Training, List of Qualified Officials, Criminal History Request Forms
Lowest cost, responsible and responsive bidder, breadth of service, experience, financial stability, personnel, rates, references, lead times
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Summary
Hall County is soliciting sealed bids for an annual contract to provide and schedule qualified officials for youth and adult basketball, baseball, and softball leagues across multiple county parks. Bids are due May 28, 2026.
EVALUATION CRITERIA
9- Lowest cost
- Responsible and responsive bidder
- Breadth of service
- Experience
- Financial stability
- Personnel
- Rates
- References
- Lead times
REQUIRED DELIVERABLES
5- Weekly Schedule of Assigned Officials
- Preseason Meetings attendance
- Training
- List of Qualified Officials
- Criminal History Request Forms
REQUIRED ATTACHMENTS
10- Exhibit A – Bid Response Form
- Exhibit B – Contract for Services
- Exhibit C – Cost Proposal Worksheet
- Exhibit D – W-9 Form
- Exhibit E – E-Verify Affidavit
- Exhibit F – Ethics Affidavit
- Exhibit G – Mandatory Questions
- Business License
- Certificate of Insurance
- Professional licenses or certifications
- Submit to
- Hall County Government Center, Purchasing Division – 4th Floor, 2875 Browns Bridge Road, Gainesville, GA 30504
- Scope location
- Gainesville, GA
Questions about this IFB
How do I respond to this IFB from Hall County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hall County Government Center, Purchasing Division – 4th Floor, 2875 Browns Bridge Road, Gainesville, GA 30504. For questions, contact Mike Hawkins.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Hall County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Hawkins. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Weekly Schedule of Assigned Officials, Preseason Meetings attendance, Training, List of Qualified Officials, Criminal History Request Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost, responsible and responsive bidder, breadth of service, experience, financial stability, personnel, rates, references, lead times" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hall County?
All active and historical solicitations from Hall County are tracked and searchable. As a county agency, Hall County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Bid Response Form, Exhibit B – Contract for Services, Exhibit C – Cost Proposal Worksheet, Exhibit D – W-9 Form, Exhibit E – E-Verify Affidavit, Exhibit F – Ethics Affidavit, Exhibit G – M. Review the full document from Hall County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, GA. Review the full solicitation for detailed scope requirements.
