Grant County Election Board - Ballot Printing and Delivery Services - Bid 2026-05
Grant CountyCounty · Grant County, OK- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 13, 2026
- Contract term
- 1.0 year
- Primary contact
- Blair Gonzales
- (580) 395-2862
The 30-second brief
Grant County Election Board, Oklahoma, seeks competitive bids for ballot printing and delivery services for the period of January 1, 2027 through December 31, 2027 under Bid #2026-05. The scope includes regular ballots, absentee ballots, and sample ballots in sizes 8.5 x 14.0 inches, 17.0 inches, and 19.0 inches, with specifications for color distinction and maximum quantities per election. Bids are due by Friday, October 30, 2026, at 3:30 p.m., to be received in sealed envelopes at the Grant County Courthouse, County Clerk's Office, 112 E Guthrie, Room 102, Medford, Oklahoma, 73759. Bids will be opened publicly during the Board of County Commissioners meeting on Monday, November 2, 2026, at 9:30 a.m. Submission requirements include sealed bids with Terms and Conditions, Specification Sheet, Affidavit for Contracts and Payments, Affidavit for Filing with Competitive Bid, and IRS Form W-9.
Regular Ballots, Absentee Ballots, Sample Ballots
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Summary
Grant County Election Board, Oklahoma, seeks competitive bids for ballot printing and delivery services for the period of January 1, 2027 through December 31, 2027 under Bid #2026-05.
The scope includes regular ballots, absentee ballots, and sample ballots in sizes 8.5 x 14.0 inches, 17.0 inches, and 19.0 inches, with specifications for color distinction and maximum quantities per election. Bids are due by Friday, October 30, 2026, at 3:30 p.m., to be received in sealed envelopes at the Grant County Courthouse, County Clerk's Office, 112 E Guthrie, Room 102, Medford, Oklahoma, 73759. Bids will be opened publicly during the Board of County Commissioners meeting on Monday, November 2, 2026, at 9:30 a.m. Submission requirements include sealed bids with Terms and Conditions, Specification Sheet, Affidavit for Contracts and Payments, Affidavit for Filing with Competitive Bid, and IRS Form W-9.
REQUIRED DELIVERABLES
3- Regular Ballots
- Absentee Ballots
- Sample Ballots
REQUIRED ATTACHMENTS
5- Terms and Conditions
- Specification Sheet
- Affidavit for Contracts and Payments
- Affidavit for Filing with Competitive Bid
- IRS W-9
- Submit to
- Grant County Courthouse, County Clerk's Office, 112 E Guthrie, Room 102, Medford, Oklahoma 73759
- Duration
- 12 months
- Scope location
- Medford, OK
- Reported agency
- Grant County, Oklahoma
Questions about this BID
How do I respond to this Bid from Grant County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Grant County Courthouse, County Clerk's Office, 112 E Guthrie, Room 102, Medford, Oklahoma 73759. For questions, contact Blair Gonzales.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Grant County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Blair Gonzales at (580) 395-2862. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular Ballots, Absentee Ballots, Sample Ballots. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Grant County?
All active and historical solicitations from Grant County are tracked and searchable. As a county agency, Grant County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.0 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Terms and Conditions, Specification Sheet, Affidavit for Contracts and Payments, Affidavit for Filing with Competitive Bid, IRS W-9. Review the full document from Grant County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Medford, OK. Review the full solicitation for detailed scope requirements.