Gloucester City Board of Education HVAC Maintenance and Repair Services Bid 2027-03
Gloucester City Public School DistrictSchool · Gloucester City, NJ- Due
- May 5, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Sarah J. Bell
The 30-second brief
Gloucester City Board of Education is seeking bids for HVAC Maintenance and Repair Services. The contract term is from July 1, 2026, through June 30, 2027, with a potential two-year extension. Bids are due by Tuesday, May 5, 2026, at 10:00 a.m. The scope includes preventative maintenance and repair services for heating, ventilation, air conditioning, and refrigeration equipment across multiple school facilities.
Bid Proposal Form, Acknowledgement of Addenda Issued, Affirmative Action Acknowledgement, Americans with Disabilities Acknowledgement, Assurance of Compliance, Bid Guarantee, Certificate (Consent) from Surety, Certificate of Authority, Chapter 271 Political Contribution Disclosure Form, Vendor Questionnaire/Certification, Vendor Registration Certificate (Public Works), Vendor Trade Licenses, Vendor's Registration Certification (Public Works), Equipment Certification, Federal Non-Debarment Certification, Non-Collusion Affidavit, Prequalification Affidavit—No Material Adverse Change, Notice of Classification DPMC, Prevailing Wages Compliance Certification, Statement of Ownership Disclosure, Subvendor's Disclosure Statement; Named Specialty Trades, Sworn vendor Certification; Qualifications and Credentials, Total Amount of Uncompleted Contracts – Certified (DPMC Form 701), Business Registration Certificate
Lowest responsible bidder
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Summary
Gloucester City Board of Education is seeking bids for HVAC Maintenance and Repair Services.
The contract term is from July 1, 2026, through June 30, 2027, with a potential two-year extension. Bids are due by Tuesday, May 5, 2026, at 10:00 a.m. The scope includes preventative maintenance and repair services for heating, ventilation, air conditioning, and refrigeration equipment across multiple school facilities.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
24- Bid Proposal Form
- Acknowledgement of Addenda Issued
- Affirmative Action Acknowledgement
- Americans with Disabilities Acknowledgement
- Assurance of Compliance
- Bid Guarantee
- Certificate (Consent) from Surety
- Certificate of Authority
- Chapter 271 Political Contribution Disclosure Form
- Vendor Questionnaire/Certification
- Vendor Registration Certificate (Public Works)
- Vendor Trade Licenses
- Vendor's Registration Certification (Public Works)
- Equipment Certification
- Federal Non-Debarment Certification
- Non-Collusion Affidavit
- Prequalification Affidavit—No Material Adverse Change
- Notice of Classification DPMC
- Prevailing Wages Compliance Certification
- Statement of Ownership Disclosure
- Subvendor's Disclosure Statement; Named Specialty Trades
- Sworn vendor Certification; Qualifications and Credentials
- Total Amount of Uncompleted Contracts – Certified (DPMC Form 701)
- Business Registration Certificate
REQUIRED ATTACHMENTS
Model Performance Bond Form - Sample, Surety Disclosure Statement and Certification - Sample
REQUIRED STAFFING
4- Submit to
- Office of the School Business Administrator, 1300 Market Street, Gloucester City, New Jersey 08030
- Duration
- 24 months
- Scope location
- Gloucester City, New Jersey
- Reported agency
- Gloucester City Board of Education
Questions about this BID
How do I respond to this Bid from Gloucester City Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the School Business Administrator, 1300 Market Street, Gloucester City, New Jersey 08030. For questions, contact Sarah J. Bell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Gloucester City Public School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah J. Bell. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Master HVACR, HVAC Journeyman (Mechanic), Apprentice, BMS (Frontend Tech). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form, Acknowledgement of Addenda Issued, Affirmative Action Acknowledgement, Americans with Disabilities Acknowledgement, Assurance of Compliance, Bid Guarantee, Certificate (Consent) from Surety, Certificate of Authority, Chapter 271 Political Contribution Disclosure Form, Vendor Quest. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gloucester City Public School District?
All active and historical solicitations from Gloucester City Public School District are tracked and searchable. As a school agency, Gloucester City Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Model Performance Bond Form - Sample, Surety Disclosure Statement and Certification - Sample. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Gloucester City Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gloucester City, New Jersey. Review the full solicitation for detailed scope requirements.