Gila County - Bulk Fuel and Lubricants - GIL-IFB-2026-012 (2026)
Gila CountyCounty · Globe, AZ- Due
- Nov 10, 2026
- 14 days left
- Posted
- Oct 6, 2026
- Contract term
- 1 year
- Primary contact
- Mackenzie Weaver
- (928) 402-8502
The 30-second brief
Gila County is seeking a qualified fuel and lubricant distributor to supply bulk gasoline, diesel, and lubricants to County fleet fueling sites spanning Globe, Tonto Basin, Payson, and Young, Arizona. This single, non-severable contract encompasses bulk fuel delivery to the Copper Region and Timber Region, along with engine oils, hydraulic fluids, coolants, and greases. Fuel pricing will be tied to published O.P.I.S. rack rates plus a fixed delivery margin. Bidders must submit pricing for the entire scope, including all sites and lubricant products. The submission deadline is November 10, 2026, with questions due by October 27, 2026.
Bulk gasoline, Diesel fuel, 15W-40 CK4 Full Synthetic Engine Oil, 0W-20 Full Synthetic Engine Oil, 5W-20 Full Synthetic Engine Oil, 5W-30 Full Synthetic Engine Oil, 5W-40 Full Synthetic Engine Oil, 80W-90 GL-5 Gear Oil, Full Synthetic ATF Dexron VI or equivalent, CAT TO-4 30WT or equivalent, CAT TO-4 50WT or equivalent, 10W-30 Multi-Function S4 Tractor Transmission & Hydraulic Oil or equivalent, LLC Extended Life Coolant 50/50 (Red), LLC Extended Life Coolant 50/50 (Gold), 668 ATF, Brake Parts Cleaner (Non-Chlor), Solvent MS 66, Multipurpose #2 Grease, Moly #2 Grease 3%
Lowest combined evaluated bid
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Summary
Gila County is seeking a qualified fuel and lubricant distributor to supply bulk gasoline, diesel, and lubricants to County fleet fueling sites spanning Globe, Tonto Basin, Payson, and Young, Arizona.
This single, non-severable contract encompasses bulk fuel delivery to the Copper Region and Timber Region, along with engine oils, hydraulic fluids, coolants, and greases. Fuel pricing will be tied to published O.P.I.S. rack rates plus a fixed delivery margin. Bidders must submit pricing for the entire scope, including all sites and lubricant products. The submission deadline is November 10, 2026, with questions due by October 27, 2026.
EVALUATION CRITERIA
Lowest combined evaluated bid
REQUIRED DELIVERABLES
19- Bulk gasoline
- Diesel fuel
- 15W-40 CK4 Full Synthetic Engine Oil
- 0W-20 Full Synthetic Engine Oil
- 5W-20 Full Synthetic Engine Oil
- 5W-30 Full Synthetic Engine Oil
- 5W-40 Full Synthetic Engine Oil
- 80W-90 GL-5 Gear Oil
- Full Synthetic ATF Dexron VI or equivalent
- CAT TO-4 30WT or equivalent
- CAT TO-4 50WT or equivalent
- 10W-30 Multi-Function S4 Tractor Transmission & Hydraulic Oil or equivalent
- LLC Extended Life Coolant 50/50 (Red)
- LLC Extended Life Coolant 50/50 (Gold)
- 668 ATF
- Brake Parts Cleaner (Non-Chlor)
- Solvent MS 66
- Multipurpose #2 Grease
- Moly #2 Grease 3%
REQUIRED ATTACHMENTS
14- Qualification and Certification Form
- Reference List
- Pricing Sheet
- Service Reliability Plans
- Certification Regarding Debarment
- Suspension
- Other Responsibility Matters
- Certification of Intentions Concerning Subcontracting
- Legal Arizona Workers Act Compliance
- Israel Boycott Certification
- Certification of No Forced Labor
- Bidder's Checklist & Addenda Acknowledgment
- Offer Page
- Acceptance of Offer
- Submit to
- https://procurement.opengov.com/portal/gilacountyaz
- Duration
- 48 months
- Scope location
- Globe, AZ
Questions about this IFB
How do I respond to this IFB from Gila County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/gilacountyaz. For questions, contact Mackenzie Weaver.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Gila County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mackenzie Weaver at (928) 402-8502. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bulk gasoline, Diesel fuel, 15W-40 CK4 Full Synthetic Engine Oil, 0W-20 Full Synthetic Engine Oil, 5W-20 Full Synthetic Engine Oil, 5W-30 Full Synthetic Engine Oil, 5W-40 Full Synthetic Engine Oil, 80W-90 GL-5 Gear Oil, Full Synthetic ATF Dexron VI or equivalent, CAT TO-4 30WT or equivalent, CAT TO-. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest combined evaluated bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gila County?
All active and historical solicitations from Gila County are tracked and searchable. As a county agency, Gila County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Qualification and Certification Form, Reference List, Pricing Sheet, Service Reliability Plans, Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Certification of Intent. Review the full document from Gila County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Globe, AZ. Review the full solicitation for detailed scope requirements.