Germantown Municipal School District Sports Medicine Services RFP GMSD-FY2026-002
Germantown Municipal School DistrictSchool · Germantown, TN- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Mar 24, 2026
- Contract term
- 2 years
- Primary contact
- Marvis Davis
- (901) 759-3100
The 30-second brief
Germantown Municipal School District is soliciting proposals for comprehensive sports medicine services at Houston High School, including two full-time athletic trainers. Proposals are due April 23, 2026.
Company Organization Chart, Staffing Recommendations, Fee Schedule, References, Signed RFP Cover Sheet, Certificate of Non-Discrimination, RFP Agreement, Notarized Hold Harmless Agreement, Pricing Sheet
Approach to satisfying requirements, Vendor experience and capabilities, Fiscal Integrity/Financial Stability, Qualifications & Experience (15%), Quality Assurance / Customer Service (15%), Project Plan including staffing (30%), Cost (30%), References (10%)
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Summary
Germantown Municipal School District is soliciting proposals for comprehensive sports medicine services at Houston High School, including two full-time athletic trainers. Proposals are due April 23, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Company Organization Chart
- Staffing Recommendations
- Fee Schedule
- References
- Signed RFP Cover Sheet
- Certificate of Non-Discrimination
- RFP Agreement
- Notarized Hold Harmless Agreement
- Pricing Sheet
REQUIRED ATTACHMENTS
6- Addendum #1
- Hold Harmless Agreement
- Certificate of Non-Discrimination
- Request for Proposal Agreement
- Pricing Sheet
- Certificate of Liability Insurance
REQUIRED STAFFING
NATA-certified and Tennessee state-licensed athletic trainers (ATC/L)
- Submit to
- 3350 S. Forest Hill Irene Road, Germantown, TN 38138
- Scope location
- Germantown, TN
Questions about this RFP
How do I respond to this RFP from Germantown Municipal School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3350 S. Forest Hill Irene Road, Germantown, TN 38138. For questions, contact Marvis Davis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Germantown Municipal School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marvis Davis at (901) 759-3100. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: NATA-certified and Tennessee state-licensed athletic trainers (ATC/L). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Organization Chart, Staffing Recommendations, Fee Schedule, References, Signed RFP Cover Sheet, Certificate of Non-Discrimination, RFP Agreement, Notarized Hold Harmless Agreement, Pricing Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach to satisfying requirements, Vendor experience and capabilities, Fiscal Integrity/Financial Stability, Qualifications & Experience (15%), Quality Assurance / Customer Service (15%), Project Pl..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Germantown Municipal School District?
All active and historical solicitations from Germantown Municipal School District are tracked and searchable. As a school agency, Germantown Municipal School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum #1, Hold Harmless Agreement, Certificate of Non-Discrimination, Request for Proposal Agreement, Pricing Sheet, Certificate of Liability Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Germantown Municipal School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.