Gary Housing Authority PHA-Wide Tree Removal Services IFB 2026-100-011
Housing Authority of the city of Gary IndianaLocal Housing Authority · Gary, IN- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Primary contact
- LaSherie Garmon
- (219) 881-6410
The 30-second brief
The Gary Housing Authority (GHA) is soliciting sealed bids from qualified landscaping and tree care contractors for comprehensive tree removal services under Specification No. 2026-100-011. The project scope includes the removal and disposal of designated trees, stump grinding, site restoration, grading, backfilling, and seeding at Concord Village, East Point, and Miller Heights residential properties in Gary, Indiana. Work must comply with International Society of Arboriculture (ISA) standards and be completed within 30 calendar days of the Notice to Proceed. A mandatory pre-bid conference is scheduled for September 2, 2026, at 10:00 a.m. Bids are due by September 16, 2026, at 10:00 a.m. CST. Requirements include a 5% bid guarantee and compliance with Section 3 and MBE/WBE/DBE participation goals.
Sealed Bid, Bid Form, Statement of Bidders Qualifications, References, Non-Collusion Affidavit, Section 3 Hiring Plan, MBE/WBE Participation Summary
Lowest responsive and responsible bidder, bidder integrity, compliance with public policy, record of past performance, financial and technical resources
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Summary
The Gary Housing Authority (GHA) is soliciting sealed bids from qualified landscaping and tree care contractors for comprehensive tree removal services under Specification No. 2026-100-011.
The project scope includes the removal and disposal of designated trees, stump grinding, site restoration, grading, backfilling, and seeding at Concord Village, East Point, and Miller Heights residential properties in Gary, Indiana. Work must comply with International Society of Arboriculture (ISA) standards and be completed within 30 calendar days of the Notice to Proceed. A mandatory pre-bid conference is scheduled for September 2, 2026, at 10:00 a.m. Bids are due by September 16, 2026, at 10:00 a.m. CST. Requirements include a 5% bid guarantee and compliance with Section 3 and MBE/WBE/DBE participation goals.
EVALUATION CRITERIA
5- Lowest responsive and responsible bidder
- Bidder integrity
- Compliance with public policy
- Record of past performance
- Financial and technical resources
REQUIRED DELIVERABLES
7- Sealed Bid
- Bid Form
- Statement of Bidders Qualifications
- References
- Non-Collusion Affidavit
- Section 3 Hiring Plan
- MBE/WBE Participation Summary
REQUIRED ATTACHMENTS
4- HUD-5369-A
- HUD-2530
- W-9
- Bid Bond Specimen (5%)
REQUIRED STAFFING
3- Submit to
- 578 Broadway, 2nd Floor, Gary, Indiana 46402
- Scope location
- Gary, IN
- Reported agency
- Gary Housing Authority
Questions about this IFB
How do I respond to this IFB from Housing Authority of the city of Gary Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 578 Broadway, 2nd Floor, Gary, Indiana 46402. For questions, contact LaSherie Garmon.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Housing Authority of the city of Gary Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is LaSherie Garmon at (219) 881-6410. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Superintendent, Supervision, Trucking. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed Bid, Bid Form, Statement of Bidders Qualifications, References, Non-Collusion Affidavit, Section 3 Hiring Plan, MBE/WBE Participation Summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, bidder integrity, compliance with public policy, record of past performance, financial and technical resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Gary Indiana?
All active and historical solicitations from Housing Authority of the city of Gary Indiana are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Gary Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUD-5369-A, HUD-2530, W-9, Bid Bond Specimen (5%). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Housing Authority of the city of Gary Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gary, IN. Review the full solicitation for detailed scope requirements.