Garfield Board of Education - HVACR Services Time and Materials Contract - Bid No. 01-202627 (2026)
Garfield Public School DistrictSchool · Garfield, NJ- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 1 year
- Primary contact
- Gioacchino LoBue
- (609) 292-6400
The 30-second brief
The Garfield Board of Education is seeking competitive bids from qualified contractors to provide HVACR services on an "as needed" and on-call time and material basis across district facilities, including Abraham Lincoln School #6, Christopher Columbus School #8, Garfield Early Childhood Learning Center, Garfield High School, Garfield Middle School, James Madison School #10, Theodore Roosevelt School #7, Thomas Jefferson School #9, Washington Irving School #4, and the Administration Building. The scope includes preventive maintenance, service, and repair of fans, condensers, Freon/refrigerants, low-voltage electrical components (thermostats, sensors), free-standing, thru-the-wall, and rooftop HVACR units, pneumatic controls, actuators, valves, compressors, blowers, and motors. The estimated annual contract amount is $150,000 for a contract term from October 1, 2026, through June 30, 2027, with a possible two-year extension. Bids are due by September 24, 2026, at 11:00 a.m. Requirements include a $15,000 bid guarantee, DPMC classification (C032 HVACR) and prequalification for projects exceeding $20,000, New Jersey Public Works Contractor Registration, business registration certificate, prevailing wage compliance, certified payrolls (Form MW-562), trade licenses, and specific commercial general liability, automobile, and cyber security insurance limits.
HVACR services on an as-needed and on-call time and material basis, Including preventive maintenance, Service, And repair of fans, Condensers, Freon and other refrigerants, HVACR-associated low-voltage electrical components, Thermostats, Sensors, Free-standing, Thru-the-wall, And rooftop HVACR units, Pneumatic controls, Actuators, Valves, Compressors, Blowers, And motors across all district school facilities.
Lowest responsible bid received for the fixed hourly rate for the HVACR Journeyman (Mechanic), compliance with prevailing wage requirements, contractor qualifications, and required documentation.
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Summary
The Garfield Board of Education is seeking competitive bids from qualified contractors to provide HVACR services on an "as needed" and on-call time and material basis across district facilities, including Abraham Lincoln School #6, Christopher Columbus School #8, Garfield Early Childhood Learning Center, Garfield High School, Garfield Middle School, James Madison School #10, Theodore Roosevelt School #7, Thomas Jefferson School #9, Washington Irving School #4, and the Administration Building.
The scope includes preventive maintenance, service, and repair of fans, condensers, Freon/refrigerants, low-voltage electrical components (thermostats, sensors), free-standing, thru-the-wall, and rooftop HVACR units, pneumatic controls, actuators, valves, compressors, blowers, and motors. The estimated annual contract amount is $150,000 for a contract term from October 1, 2026, through June 30, 2027, with a possible two-year extension. Bids are due by September 24, 2026, at 11:00 a.m. Requirements include a $15,000 bid guarantee, DPMC classification (C032 HVACR) and prequalification for projects exceeding $20,000, New Jersey Public Works Contractor Registration, business registration certificate, prevailing wage compliance, certified payrolls (Form MW-562), trade licenses, and specific commercial general liability, automobile, and cyber security insurance limits.
EVALUATION CRITERIA
Lowest responsible bid received for the fixed hourly rate for the HVACR Journeyman (Mechanic), compliance with prevailing wage requirements, contractor qualifications, and required documentation.
REQUIRED DELIVERABLES
HVACR services on an as-needed and on-call time and material basis, Including preventive maintenance, Service, And repair of fans, Condensers, Freon and other refrigerants, HVACR-associated low-voltage electrical components, Thermostats, Sensors, Free-standing, Thru-the-wall, And rooftop HVACR units, Pneumatic controls, Actuators, Valves, Compressors, Blowers, And motors across all district school facilities.
REQUIRED ATTACHMENTS
23- Acknowledgment of Addenda Issued
- Affirmative Action Acknowledgment
- Americans with Disabilities Act Acknowledgment
- Assurance of Compliance
- Bid Guarantee
- Bid Proposal Form
- Certificate (Consent) from Surety
- Certificate of Authority
- Chapter 271 Political Contribution Disclosure Form
- Contractor Questionnaire/Certification
- Contractor Registration Certificate (Public Works)
- Contractor Trade Licenses
- Equipment Certification
- Federal Non-Debarment Certification
- Non-Collusion Affidavit
- Notice of Classification DPMC
- Prequalification Affidavit—No Material Adverse Change
- Prevailing Wages Compliance Certification
- Statement of Ownership Disclosure
- Subcontractor’s Disclosure Statement; Named Specialty Trades
- Sworn Contractor Certification; Qualifications and Credentials
- Total Amount of Uncompleted Contracts – Certified (DPMC Form 701)
- Business Registration Certificate
REQUIRED STAFFING
HVACR Journeyman (Mechanic), Apprentice
- Submit to
- Office of the School Business Administrator, Garfield Board of Education, 34 Outwater Lane, Garfield, New Jersey 07026
- Duration
- 9 months
- Scope location
- Garfield, New Jersey
- Reported agency
- Garfield Board of Education
Questions about this BID
How do I respond to this Bid from Garfield Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the School Business Administrator, Garfield Board of Education, 34 Outwater Lane, Garfield, New Jersey 07026. For questions, contact Gioacchino LoBue.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Garfield Public School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gioacchino LoBue at (609) 292-6400. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVACR Journeyman (Mechanic), Apprentice. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: HVACR services on an as-needed and on-call time and material basis, Including preventive maintenance, Service, And repair of fans, Condensers, Freon and other refrigerants, HVACR-associated low-voltage electrical components, Thermostats, Sensors, Free-standing, Thru-the-wall, And rooftop HVACR units. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bid received for the fixed hourly rate for the HVACR Journeyman (Mechanic), compliance with prevailing wage requirements, contractor qualifications, and required documentation." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Garfield Public School District?
All active and historical solicitations from Garfield Public School District are tracked and searchable. As a school agency, Garfield Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgment of Addenda Issued, Affirmative Action Acknowledgment, Americans with Disabilities Act Acknowledgment, Assurance of Compliance, Bid Guarantee, Bid Proposal Form, Certificate (Consent) fr. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Garfield Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Garfield, New Jersey. Review the full solicitation for detailed scope requirements.