Gans Public Schools HVAC System Purchase and Installation Bid 2026
Gans Public SchoolsSchool · Gans, OK- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Primary contact
- Regina Brannon
The 30-second brief
Gans Public Schools (Independent School District No. 4 of Sequoyah County, OK) is soliciting sealed bids for the purchase and installation of a dual-purpose HVAC system for its high school gymnasium/field house, located at 204 N. Stacey Avenue. The project covers approximately 25,000 square feet of space that has not previously been serviced by HVAC. The contractor is responsible for providing unit recommendations, installation, and debris removal. Bidders must provide a 5% bid security (cashier's check, certified check, or surety bond) and will be required to furnish 100% performance, statutory, and warranty bonds upon award. The project is subject to a local bidder preference law and a $2,500 per day liquidated damages clause. Work is scheduled to begin no earlier than Sept. 15, 2026, with a final completion deadline of Dec. 31, 2026. Bids are due by 10:00 a.m. on Sept. 4, 2026.
Bid Form, Bid Bond, Construction Agreement, Non-Collusion Affidavit, Business Relationships Affidavit, Statement of Compliance, Tobacco Free Affidavit, Drug-Free Affidavit, Non-Discrimination Affidavit, Contractor's Qualification Statement, Worker's Compensation Proof, Proof of License
Lowest responsible bid, number of calendar days to reach substantial completion
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Summary
Gans Public Schools (Independent School District No. 4 of Sequoyah County, OK) is soliciting sealed bids for the purchase and installation of a dual-purpose HVAC system for its high school gymnasium/field house, located at 204 N. Stacey Avenue.
The project covers approximately 25,000 square feet of space that has not previously been serviced by HVAC. The contractor is responsible for providing unit recommendations, installation, and debris removal. Bidders must provide a 5% bid security (cashier's check, certified check, or surety bond) and will be required to furnish 100% performance, statutory, and warranty bonds upon award. The project is subject to a local bidder preference law and a $2,500 per day liquidated damages clause. Work is scheduled to begin no earlier than Sept. 15, 2026, with a final completion deadline of Dec. 31, 2026. Bids are due by 10:00 a.m. on Sept. 4, 2026.
EVALUATION CRITERIA
Lowest responsible bid, number of calendar days to reach substantial completion
REQUIRED DELIVERABLES
12- Bid Form
- Bid Bond
- Construction Agreement
- Non-Collusion Affidavit
- Business Relationships Affidavit
- Statement of Compliance
- Tobacco Free Affidavit
- Drug-Free Affidavit
- Non-Discrimination Affidavit
- Contractor's Qualification Statement
- Worker's Compensation Proof
- Proof of License
REQUIRED ATTACHMENTS
8- Bid Form
- Bid Bond
- Affidavits
- Contractor's Qualification Statement
- Statutory Bond Form
- Warranty Bond Form
- Performance Bond Form
- Invoice Affidavit
- Submit to
- 204 N. Stacey Avenue, Gans, OK 74936
- Scope location
- Gans, OK
- Projected sq ft
- 25,000 sq ft
Questions about this BID
How do I respond to this Bid from Gans Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 204 N. Stacey Avenue, Gans, OK 74936. For questions, contact Regina Brannon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Gans Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Regina Brannon. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond, Construction Agreement, Non-Collusion Affidavit, Business Relationships Affidavit, Statement of Compliance, Tobacco Free Affidavit, Drug-Free Affidavit, Non-Discrimination Affidavit, Contractor's Qualification Statement, Worker's Compensation Proof, Proof of License. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bid, number of calendar days to reach substantial completion" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gans Public Schools?
All active and historical solicitations from Gans Public Schools are tracked and searchable. As a school agency, Gans Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Bond, Affidavits, Contractor's Qualification Statement, Statutory Bond Form, Warranty Bond Form, Performance Bond Form, Invoice Affidavit. Review the full document from Gans Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gans, OK. The total projected area is 25000 sq ft. Review the full solicitation for detailed scope requirements.