Forest Grove School District Johnson Controls DDC System Upgrade RFP No. 21-01DDC - 2021
Forest Grove School District 15School · Forest Grove, OR- Due
- May 5, 2021
- Deadline passed
- Posted
- Apr 15, 2021
- Primary contact
- Ilean Clute
- (503) 359-2408
The 30-second brief
The Forest Grove School District is seeking proposals for the supply of labor and materials to upgrade existing AX Johnson DDC Controls at 12 building locations. The project includes migrating existing control points from FX70 to FX80 systems, migrating to the Tridium Niagara front-end standard, and re-programming School Dude scheduling links. Locations include the District Office, several elementary schools (Cornelius, Dilley, Echo Shaw, Fern Hill, Gales Creek, Harvey Clark, Joseph Gale), middle schools (Neil Armstrong, Tom McCall), and Forest Grove High School. Proposers must have at least five years of experience. Proposals are due by 1:30 p.m. on May 5, 2021. A virtual pre-proposal meeting is scheduled for April 20, 2021. The project is expected to begin June 14, 2021, and be complete by August 13, 2021. Prevailing wage rates apply if the contract exceeds $50,000.
3 copies of the proposal including one original, Pricing sheet (Attachment P), Proposer certification & Representations (Attachment B)
Pertinent experience and qualifications (15%), Capabilities of project manager (10%), Systems manufacturer performance (15%), System capabilities (25%), Support and warranties (10%), Cost (25%)
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Summary
The Forest Grove School District is seeking proposals for the supply of labor and materials to upgrade existing AX Johnson DDC Controls at 12 building locations.
The project includes migrating existing control points from FX70 to FX80 systems, migrating to the Tridium Niagara front-end standard, and re-programming School Dude scheduling links. Locations include the District Office, several elementary schools (Cornelius, Dilley, Echo Shaw, Fern Hill, Gales Creek, Harvey Clark, Joseph Gale), middle schools (Neil Armstrong, Tom McCall), and Forest Grove High School. Proposers must have at least five years of experience. Proposals are due by 1:30 p.m. on May 5, 2021. A virtual pre-proposal meeting is scheduled for April 20, 2021. The project is expected to begin June 14, 2021, and be complete by August 13, 2021. Prevailing wage rates apply if the contract exceeds $50,000.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- 3 copies of the proposal including one original
- Pricing sheet (Attachment P)
- Proposer certification & Representations (Attachment B)
REQUIRED ATTACHMENTS
6- Sample contract
- Proposer certification & Representations
- Abuse and Sexual Conduct information
- Insurance requirements
- Pricing Sheet
- Division 23 General Specifications
- Submit to
- 1728 Main St., Forest Grove, Oregon 97116
- Scope location
- Forest Grove, Oregon
- Reported agency
- Forest Grove School District
Questions about this RFP
How do I respond to this RFP from Forest Grove School District 15?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 5, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1728 Main St., Forest Grove, Oregon 97116. For questions, contact Ilean Clute.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Forest Grove School District 15 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ilean Clute at (503) 359-2408. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3 copies of the proposal including one original, Pricing sheet (Attachment P), Proposer certification & Representations (Attachment B). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pertinent experience and qualifications (15%), Capabilities of project manager (10%), Systems manufacturer performance (15%), System capabilities (25%), Support and warranties (10%), Cost (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Forest Grove School District 15?
All active and historical solicitations from Forest Grove School District 15 are tracked and searchable. As a school agency, Forest Grove School District 15 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample contract, Proposer certification & Representations, Abuse and Sexual Conduct information, Insurance requirements, Pricing Sheet, Division 23 General Specifications. Review the full document from Forest Grove School District 15 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Forest Grove, Oregon. Review the full solicitation for detailed scope requirements.