Florida A&M University Procurement Transformation Consulting Services - ITN 0005-2027 (2026)
Florida Agricultural And Mechanical UniversityHigher Ed · Tallahassee, FL- Due
- Jan 12, 2027
- 59 days left
- Posted
- Nov 12, 2026
- Contract term
- 1 year
- Primary contact
- Stephany Fall
- (850) 599-3203
The 30-second brief
Florida A&M University is soliciting written replies from qualified respondents to establish a contract for procurement transformation consulting services. The scope of work includes conducting a comprehensive assessment of the University's current procurement environment, establishing a validated spend baseline, spend cube, spend profile, data-quality assessment, findings and recommendations report, strategic sourcing opportunity assessment, prioritized sourcing pipeline, opportunity matrix, estimated savings ranges, implementation sequencing, process maps, gap analysis, future-state processes, service-level standards, procurement KPI framework, dashboard design, category management framework, supplier segmentation methodology, priority category strategies, supplier performance framework, savings opportunity register, savings calculation methodology, benefit-tracking framework, value-realization roadmap, procurement technology assessment, Workday optimization, automation opportunity matrix, technology roadmap, organizational assessment, future-state organizational structure, staffing model, roles and responsibilities matrix, competency framework, governance recommendations, transition plan, prioritized procurement transformation roadmap, initiative charters, implementation timeline, implementation support plan, training materials, procurement playbooks, templates, and a sustainability plan. The initial contract term is for one year, with potential for renewal. Submissions are due by January 12, 2027, at 2:00 PM EST via the Bonfire web portal. A question submission deadline is set for November 23, 2026. BAFOs are due on February 10, 2027. Required submissions include Form 1 Respondent Acknowledgement Form, Form 2 Reference List, Form 3 Non-Collusion Affidavit, Form 4 Statement of No Involvement, Form 5 Notice of Conflict of Interest, Form 6 Certificate of Status from the Florida Department of State, and an electronic Substitute Form W-9.
Validated spend baseline, Spend cube or equivalent analytical dataset, Spend profile, Data-quality assessment, Findings and recommendations report, Strategic sourcing opportunity assessment, Prioritized sourcing pipeline, Opportunity matrix, Estimated savings ranges and methodology, Recommended implementation sequencing, Current-state assessment, Process maps, Gap analysis, Future-state processes, Recommended service-level standards, Implementation recommendations, Procurement KPI framework, Recommended dashboard design and specifications, Data definitions, Reporting methodology, Governance recommendations, Category management framework, Supplier segmentation methodology, Priority category strategies, Supplier performance framework, Supporting templates and tools, Savings opportunity register, Savings calculation methodology, Baseline assumptions, Benefit-tracking framework, Value-realization roadmap, Procurement technology assessment, Automation opportunity matrix, Workday optimization recommendations, Prioritized technology roadmap, Current-state organizational assessment, Future-state organizational structure, Recommended staffing model, Roles and responsibilities matrix, Competency framework, Transition plan, Prioritized procurement transformation roadmap, Initiative charters, Implementation timeline, Responsibility/accountability framework, Performance measures, Implementation support plan, Training materials, Procurement playbooks and templates, Knowledge-transfer sessions, And sustainability plan.
Technical Reply (Part I) - Task 1 Spend Analysis and Expenditure Assessment (10), Task 2 Strategic Sourcing Opportunity Assessment (10), Task 3 Procurement Process and Operational Assessment (10), Task 4 Procurement Organization and Operating Model Assessment (5), Task 5 Category Management Framework Development (15), Task 6 Procurement Technology and Analytics Assessment (5), Task 7 Savings Identification and Realization Strategy (10), Task 8 Implementation Roadmap and Change Management (10), Task 9 Knowledge Transfer and Capability Development (10); Part II - Financial Proposal (15)
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Summary
Florida A&M University is soliciting written replies from qualified respondents to establish a contract for procurement transformation consulting services.
The scope of work includes conducting a comprehensive assessment of the University's current procurement environment, establishing a validated spend baseline, spend cube, spend profile, data-quality assessment, findings and recommendations report, strategic sourcing opportunity assessment, prioritized sourcing pipeline, opportunity matrix, estimated savings ranges, implementation sequencing, process maps, gap analysis, future-state processes, service-level standards, procurement KPI framework, dashboard design, category management framework, supplier segmentation methodology, priority category strategies, supplier performance framework, savings opportunity register, savings calculation methodology, benefit-tracking framework, value-realization roadmap, procurement technology assessment, Workday optimization, automation opportunity matrix, technology roadmap, organizational assessment, future-state organizational structure, staffing model, roles and responsibilities matrix, competency framework, governance recommendations, transition plan, prioritized procurement transformation roadmap, initiative charters, implementation timeline, implementation support plan, training materials, procurement playbooks, templates, and a sustainability plan. The initial contract term is for one year, with potential for renewal. Submissions are due by January 12, 2027, at 2:00 PM EST via the Bonfire web portal. A question submission deadline is set for November 23, 2026. BAFOs are due on February 10, 2027. Required submissions include Form 1 Respondent Acknowledgement Form, Form 2 Reference List, Form 3 Non-Collusion Affidavit, Form 4 Statement of No Involvement, Form 5 Notice of Conflict of Interest, Form 6 Certificate of Status from the Florida Department of State, and an electronic Substitute Form W-9.
EVALUATION CRITERIA
Technical Reply (Part I) - Task 1 Spend Analysis and Expenditure Assessment (10), Task 2 Strategic Sourcing Opportunity Assessment (10), Task 3 Procurement Process and Operational Assessment (10), Task 4 Procurement Organization and Operating Model Assessment (5), Task 5 Category Management Framework Development (15), Task 6 Procurement Technology and Analytics Assessment (5), Task 7 Savings Identification and Realization Strategy (10), Task 8 Implementation Roadmap and Change Management (10), Task 9 Knowledge Transfer and Capability Development (10); Part II - Financial Proposal (15)
REQUIRED DELIVERABLES
51- Validated spend baseline
- Spend cube or equivalent analytical dataset
- Spend profile
- Data-quality assessment
- Findings and recommendations report
- Strategic sourcing opportunity assessment
- Prioritized sourcing pipeline
- Opportunity matrix
- Estimated savings ranges and methodology
- Recommended implementation sequencing
- Current-state assessment
- Process maps
- Gap analysis
- Future-state processes
- Recommended service-level standards
- Implementation recommendations
- Procurement KPI framework
- Recommended dashboard design and specifications
- Data definitions
- Reporting methodology
- Governance recommendations
- Category management framework
- Supplier segmentation methodology
- Priority category strategies
- Supplier performance framework
- Supporting templates and tools
- Savings opportunity register
- Savings calculation methodology
- Baseline assumptions
- Benefit-tracking framework
- Value-realization roadmap
- Procurement technology assessment
- Automation opportunity matrix
- Workday optimization recommendations
- Prioritized technology roadmap
- Current-state organizational assessment
- Future-state organizational structure
- Recommended staffing model
- Roles and responsibilities matrix
- Competency framework
- Transition plan
- Prioritized procurement transformation roadmap
- Initiative charters
- Implementation timeline
- Responsibility/accountability framework
- Performance measures
- Implementation support plan
- Training materials
- Procurement playbooks and templates
- Knowledge-transfer sessions
- Sustainability plan
REQUIRED ATTACHMENTS
Form 1 – Respondent Acknowledgement Form, Form 2 – Reference List, Form 3 – Non-Collusion Affidavit, Form 4 – Statement of No Involvement, Form 5 – Notice of Conflict of Interest, Form 6 – Certificate of Status from the Florida Department of State, electronic Substitute Form W-9, Redacted Copy and Redacted Copy Index (if applicable)
- Submit to
- https://famu.bonfirehub.com/portal/?tab=openOpportunities
- Duration
- 12 months
- Scope location
- Tallahassee, FL
- Reported agency
- Florida A&M University
Questions about this RFP
How do I respond to this RFP from Florida Agricultural And Mechanical University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 12, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://famu.bonfirehub.com/portal/?tab=openOpportunities. For questions, contact Stephany Fall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Florida Agricultural And Mechanical University in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephany Fall at (850) 599-3203. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Validated spend baseline, Spend cube or equivalent analytical dataset, Spend profile, Data-quality assessment, Findings and recommendations report, Strategic sourcing opportunity assessment, Prioritized sourcing pipeline, Opportunity matrix, Estimated savings ranges and methodology, Recommended impl. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Reply (Part I) - Task 1 Spend Analysis and Expenditure Assessment (10), Task 2 Strategic Sourcing Opportunity Assessment (10), Task 3 Procurement Process and Operational Assessment (10), Tas..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Florida Agricultural And Mechanical University?
All active and historical solicitations from Florida Agricultural And Mechanical University are tracked and searchable. As a higher ed agency, Florida Agricultural And Mechanical University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 12, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1 – Respondent Acknowledgement Form, Form 2 – Reference List, Form 3 – Non-Collusion Affidavit, Form 4 – Statement of No Involvement, Form 5 – Notice of Conflict of Interest, Form 6 – Certificate. Review the full document from Florida Agricultural And Mechanical University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tallahassee, FL. Review the full solicitation for detailed scope requirements.
