Fayette County Schools - K-3 Instructional Aide Coaching and Support RFP - 2026
Fayette County School DistrictSchool · Fayetteville, WV- Due
- Sep 30, 2026
- Deadline passed
- Duration
- 8 months
- Primary contact
- Melissa Harrah
The 30-second brief
Fayette County Schools is seeking proposals for ongoing training, coaching, and implementation support for K-3 instructional aides as part of the district's implementation of the Third Grade Success Act (TGSA). The selected provider will deliver job-embedded coaching, modeling, and feedback across six school sites from October 2026 through May 2027 to build capacity in foundational literacy and mathematics skills. The project budget is not to exceed $30,000. Proposals are due by September 30, 2026, and must be submitted electronically to Melissa Harrah.
1. A project calendar identifying planned monthly school visits and flex days., 2. Documentation of monthly visits to each of the six participating sites., 3. Individual and/or group coaching plans based on identified needs., 4. Documentation of coaching activities, Observations, Modeling, Feedback, And follow up., 5. Regular communication with designated central office staff regarding implementation progress, Emerging needs, And recommended next steps., 6. A mid project summary of progress and identified areas for continued support., 7. A final report summarizing services provided, Implementation progress, Recommendations, And next steps for sustaining the work.
Knowledge and training related to the Third Grade Success Act, Expertise in foundational ELA and mathematics instruction, Instructional coaching experience, Experience working with K-3 educators, instructional aides, and school based teams, Quality and feasibility of the proposed coaching and support model, Ability to provide consistent monthly support while maintaining flexibility to respond to individual school needs, Overall value and alignment of the proposal with the district's goals and available budget
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Summary
Fayette County Schools is seeking proposals for ongoing training, coaching, and implementation support for K-3 instructional aides as part of the district's implementation of the Third Grade Success Act (TGSA).
The selected provider will deliver job-embedded coaching, modeling, and feedback across six school sites from October 2026 through May 2027 to build capacity in foundational literacy and mathematics skills. The project budget is not to exceed $30,000. Proposals are due by September 30, 2026, and must be submitted electronically to Melissa Harrah.
EVALUATION CRITERIA
Knowledge and training related to the Third Grade Success Act, Expertise in foundational ELA and mathematics instruction, Instructional coaching experience, Experience working with K-3 educators, instructional aides, and school based teams, Quality and feasibility of the proposed coaching and support model, Ability to provide consistent monthly support while maintaining flexibility to respond to individual school needs, Overall value and alignment of the proposal with the district's goals and available budget
REQUIRED DELIVERABLES
1. A project calendar identifying planned monthly school visits and flex days., 2. Documentation of monthly visits to each of the six participating sites., 3. Individual and/or group coaching plans based on identified needs., 4. Documentation of coaching activities, Observations, Modeling, Feedback, And follow up., 5. Regular communication with designated central office staff regarding implementation progress, Emerging needs, And recommended next steps., 6. A mid project summary of progress and identified areas for continued support., 7. A final report summarizing services provided, Implementation progress, Recommendations, And next steps for sustaining the work.
REQUIRED ATTACHMENTS
A letter of interest describing the applicant's qualifications and approach to the project., A résumé or curriculum vitae demonstrating relevant education, training, and experience., Documentation or description of training related to the Third Grade Success Act., Documentation or description of training and experience in foundational ELA and mathematics skills., Description of previous instructional coaching experience., Proposed approach for supporting K-3 instructional aides across the six participating sites., Proposed schedule or service model for monthly visits and flex days., Proposed project budget, not to exceed $30,000.
- Submit to
- [email protected]
- Reported agency
- Fayette County Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Melissa Harrah.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Harrah. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1. A project calendar identifying planned monthly school visits and flex days., 2. Documentation of monthly visits to each of the six participating sites., 3. Individual and/or group coaching plans based on identified needs., 4. Documentation of coaching activities, Observations, Modeling, Feedback,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge and training related to the Third Grade Success Act, Expertise in foundational ELA and mathematics instruction, Instructional coaching experience, Experience working with K-3 educators, inst..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: A letter of interest describing the applicant's qualifications and approach to the project., A résumé or curriculum vitae demonstrating relevant education, training, and experience., Documentation or. Review the full document from Fayette County School District for the complete list.