Exeter Township School District - Portable Radios and Digital Upgrades - RFP-2026-PCCD-RAD01 2026
Exeter Township SDSchool · Reading, PA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Primary contact
- Joseph Way
The 30-second brief
Exeter Township School District invites proposals for a digital two-way radio system upgrade under RFP-2026-PCCD-RAD01, funded by the Pennsylvania Commission on Crime and Delinquency (PCCD) School Safety Grant. The project includes supplying and deploying 151 portable radios (145 Kenwood NX-1300DUK and 6 Motorola R5 units), 3 Motorola SLR5700 UHF repeaters, IP Site Connect software licenses, antennas, coaxial cabling, and mounting hardware across Jacksonwald Elementary, Lorane Elementary, Owatin Creek Elementary, and Administrative facilities. Services encompass physical installation, frequency programming, digital channel alignment, and FCC license modifications under call sign WOON279. Proposals are due by October 9, 2026, at 2:00 PM EST, following a mandatory pre-bid conference on September 25, 2026.
Kenwood NX-1300DUK UHF Portable Radios (145 units), Motorola R5 UHF Portable Radios (6 units), Motorola SLR5700 UHF Repeaters (3 units), Motorola IP Site Connect Software Licenses (6 total), DB404 UHF Antennas (2), TWS-400 coaxial cable with EZ-400 N Male and Female connectors (75 feet), Physical installation, Frequency programming, And FCC licensing administration
Cost Proposal & Overall Value (Total Ownership Cost) (35 Points), Technical Compliance & Hardware Quality (Range, IP Rating, Safety Features) (25 Points), Coverage Plan & Signal Infrastructure Quality (Repeaters/BDAs) (20 Points), Vendor Experience, References & Local Support/Service Capability (10 Points), Warranty, Maintenance & Training Plan (10 Points)
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Summary
Exeter Township School District invites proposals for a digital two-way radio system upgrade under RFP-2026-PCCD-RAD01, funded by the Pennsylvania Commission on Crime and Delinquency (PCCD) School Safety Grant.
The project includes supplying and deploying 151 portable radios (145 Kenwood NX-1300DUK and 6 Motorola R5 units), 3 Motorola SLR5700 UHF repeaters, IP Site Connect software licenses, antennas, coaxial cabling, and mounting hardware across Jacksonwald Elementary, Lorane Elementary, Owatin Creek Elementary, and Administrative facilities. Services encompass physical installation, frequency programming, digital channel alignment, and FCC license modifications under call sign WOON279. Proposals are due by October 9, 2026, at 2:00 PM EST, following a mandatory pre-bid conference on September 25, 2026.
EVALUATION CRITERIA
Cost Proposal & Overall Value (Total Ownership Cost) (35 Points), Technical Compliance & Hardware Quality (Range, IP Rating, Safety Features) (25 Points), Coverage Plan & Signal Infrastructure Quality (Repeaters/BDAs) (20 Points), Vendor Experience, References & Local Support/Service Capability (10 Points), Warranty, Maintenance & Training Plan (10 Points)
REQUIRED DELIVERABLES
Kenwood NX-1300DUK UHF Portable Radios (145 units), Motorola R5 UHF Portable Radios (6 units), Motorola SLR5700 UHF Repeaters (3 units), Motorola IP Site Connect Software Licenses (6 total), DB404 UHF Antennas (2), TWS-400 coaxial cable with EZ-400 N Male and Female connectors (75 feet), Physical installation, Frequency programming, And FCC licensing administration
- Submit to
- Exeter Township School District, Attn: Technology Department, 200 Elm Street, Reading, PA 19606
- Scope location
- Reading, PA
- Reported agency
- Exeter Township School District
Questions about this RFP
How do I respond to this RFP from Exeter Township SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Exeter Township School District, Attn: Technology Department, 200 Elm Street, Reading, PA 19606. For questions, contact Joseph Way.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Exeter Township SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joseph Way. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Kenwood NX-1300DUK UHF Portable Radios (145 units), Motorola R5 UHF Portable Radios (6 units), Motorola SLR5700 UHF Repeaters (3 units), Motorola IP Site Connect Software Licenses (6 total), DB404 UHF Antennas (2), TWS-400 coaxial cable with EZ-400 N Male and Female connectors (75 feet), Physical in. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal & Overall Value (Total Ownership Cost) (35 Points), Technical Compliance & Hardware Quality (Range, IP Rating, Safety Features) (25 Points), Coverage Plan & Signal Infrastructure Quality..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Exeter Township SD?
All active and historical solicitations from Exeter Township SD are tracked and searchable. As a school agency, Exeter Township SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Exeter Township SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Reading, PA. Review the full solicitation for detailed scope requirements.