EUFAULA INDEP SCHOOL DIST 1 - E-Rate Year 30 RFP for Category 2 Network Equipment and Maintenance - 2027
Eufaula Public SchoolsSchool · Eufaula, OK- Due
- Dec 4, 2026
- 31 days left
- Posted
- Oct 17, 2026
- Primary contact
- Julie Watson
- (918) 441-3538
The 30-second brief
Eufaula Independent School District 1 seeks proposals for E-Rate Funding Year 2027 (Year 30) Category 2 services including Internal Connections, Basic Maintenance of Internal Connections, and Managed Internal Broadband Services (MIBS). Requested equipment and maintenance items feature Extreme 5420F 48-port switches, multimode fiber transceivers, wireless access points, and Sophos XGS4300 firewalls for district facilities in Eufaula, OK. Bidders must price installation and configuration separately, cost-allocate ineligible charges, and itemize monthly or hourly pricing for maintenance. Bids are due by December 4, 2026, at 11:59 PM via email to [email protected], following a recommended walk-through.
Internal Connections: Switches (qty 2), Multimode Fiber Transceivers (qty 3), Installation & Configuration. Basic Maintenance: Switches (qty 30), Access Points (qty 178), Firewall (qty 1). Managed Internal Broadband Services (MIBS): Firewall (qty 1), Switches (qty 16), Switches (qty 6).
Price as the highest weighted factor using SLD recommended Bid Evaluation Matrix
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Summary
Eufaula Independent School District 1 seeks proposals for E-Rate Funding Year 2027 (Year 30) Category 2 services including Internal Connections, Basic Maintenance of Internal Connections, and Managed Internal Broadband Services (MIBS).
Requested equipment and maintenance items feature Extreme 5420F 48-port switches, multimode fiber transceivers, wireless access points, and Sophos XGS4300 firewalls for district facilities in Eufaula, OK. Bidders must price installation and configuration separately, cost-allocate ineligible charges, and itemize monthly or hourly pricing for maintenance. Bids are due by December 4, 2026, at 11:59 PM via email to [email protected], following a recommended walk-through.
EVALUATION CRITERIA
Price as the highest weighted factor using SLD recommended Bid Evaluation Matrix
REQUIRED DELIVERABLES
3- Internal Connections: Switches (qty 2)
- Multimode Fiber Transceivers (qty 3)
- Installation & Configuration
Basic Maintenance: Switches (qty 30), Access Points (qty 178), Firewall (qty 1). Managed Internal Broadband Services (MIBS): Firewall (qty 1), Switches (qty 16), Switches (qty 6).
REQUIRED ATTACHMENTS
3- CONTRACTS
- SPIN
- FCC Registration Number
- Submit to
- [email protected]
- Scope location
- Eufaula, OK
- Reported agency
- EUFAULA INDEP SCHOOL DIST 1
Questions about this RFP
How do I respond to this RFP from Eufaula Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Julie Watson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Eufaula Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Watson at (918) 441-3538. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Internal Connections: Switches (qty 2), Multimode Fiber Transceivers (qty 3), Installation & Configuration. Basic Maintenance: Switches (qty 30), Access Points (qty 178), Firewall (qty 1). Managed Internal Broadband Services (MIBS): Firewall (qty 1), Switches (qty 16), Switches (qty 6).. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price as the highest weighted factor using SLD recommended Bid Evaluation Matrix" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Eufaula Public Schools?
All active and historical solicitations from Eufaula Public Schools are tracked and searchable. As a school agency, Eufaula Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: CONTRACTS, SPIN, FCC Registration Number. Review the full document from Eufaula Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eufaula, OK. Review the full solicitation for detailed scope requirements.