Elkhart Community Schools Internet Access and Data Transmission Services RFP 2027 - 270002496
Elkhart Community SchoolsSchool · Elkhart, IN- Due
- Dec 2, 2026
- 29 days left
- Posted
- Oct 22, 2026
- Contract term
- 3 years
- Primary contact
- Allen Brokamp
- (574) 262-5676
The 30-second brief
Elkhart Community Schools seeks Internet Access and Data Transmission Services with symmetrical bandwidth at 12 Gbps scalable to 15 Gbps with guaranteed throughput to the J. C. Rice Educational Services Center located at 2720 California Road, Elkhart, IN 46514, beginning July 1, 2027. The project requires laddered pricing in 1 Gbps increments, 100 +/- public IPv4 addresses, onsite equipment for fiber handoffs, resilient connections, DDoS protection, and a comprehensive Service Level Agreement (SLA) with 99.99% network availability and rapid outage repair. Bids are due by December 2, 2026, with technical questions due by November 10, 2026. The contract term is 3 years with two voluntary 1-year extension options, contingent upon E-Rate funding.
Internet Access and Data Transmission Services; symmetrical bandwidth at 12 Gbps scalable to 15 Gbps; 100 +/- public IPv4 addresses; Service Level Agreement (SLA)
Pricing and terms, technical details, SLA, experience and references, compliance with requirements, cost of eligible goods and services (primary factor per E-rate rules)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Elkhart Community Schools seeks Internet Access and Data Transmission Services with symmetrical bandwidth at 12 Gbps scalable to 15 Gbps with guaranteed throughput to the J. C. Rice Educational Services Center located at 2720 California Road, Elkhart, IN 46514, beginning July 1, 2027.
The project requires laddered pricing in 1 Gbps increments, 100 +/- public IPv4 addresses, onsite equipment for fiber handoffs, resilient connections, DDoS protection, and a comprehensive Service Level Agreement (SLA) with 99.99% network availability and rapid outage repair. Bids are due by December 2, 2026, with technical questions due by November 10, 2026. The contract term is 3 years with two voluntary 1-year extension options, contingent upon E-Rate funding.
EVALUATION CRITERIA
Pricing and terms, technical details, SLA, experience and references, compliance with requirements, cost of eligible goods and services (primary factor per E-rate rules)
REQUIRED DELIVERABLES
4- Internet Access and Data Transmission Services
- Symmetrical bandwidth at 12 Gbps scalable to 15 Gbps
- 100 +/- public IPv4 addresses
- Service Level Agreement (SLA)
REQUIRED ATTACHMENTS
6- Description of services and construction timeline
- Complete pricing including non-recurring and recurring costs
- Proposed Service Level Agreement
- Three (3) reference sites
- E-Rate SPIN Number
- Sample contract
- Submit to
- [email protected] and copied to [email protected]
- Duration
- 60 months
- Scope location
- Elkhart, IN
Questions about this RFP
How do I respond to this RFP from Elkhart Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and copied to [email protected]. For questions, contact Allen Brokamp.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elkhart Community Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Allen Brokamp at (574) 262-5676. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Internet Access and Data Transmission Services; symmetrical bandwidth at 12 Gbps scalable to 15 Gbps; 100 +/- public IPv4 addresses; Service Level Agreement (SLA). Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing and terms, technical details, SLA, experience and references, compliance with requirements, cost of eligible goods and services (primary factor per E-rate rules)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elkhart Community Schools?
All active and historical solicitations from Elkhart Community Schools are tracked and searchable. As a school agency, Elkhart Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Description of services and construction timeline; complete pricing including non-recurring and recurring costs; Proposed Service Level Agreement; Three (3) reference sites; E-Rate SPIN Number; Sample. Review the full document from Elkhart Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elkhart, IN. Review the full solicitation for detailed scope requirements.