Elizabeth Board of Education - Substitute Staffing Services RFP (2026)
Elizabeth Public SchoolsSchool · Elizabeth, NJ- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 15, 2026
- Contract term
- 1 year
- Primary contact
- Harold Kennedy
- (908) 436-5112
The 30-second brief
The Elizabeth Board of Education is seeking proposals from qualified firms to manage, operate, and provide substitute management and staffing services for teaching staff, paraprofessionals, and operational and support staff across district schools. Services include recruitment, screening, hiring, training, credentialing, placing, and tracking substitute teachers and operational staff, as well as providing a web-based substitute placement and absence management system with an automated time clock. The contract term is for one year, with an option for three one-year extensions at the district's discretion. Proposal responses are due by 4:00 p.m. on June 5, 2026, and contractor questions are due by May 22, 2026. Evaluation criteria include financial proposals, management services, company details and references, technical elements, and a start-up/transition plan.
Recruitment, Screening, Hiring, Training, Certifying, Placing and tracking substitute teachers, Paraprofessionals, And operational and other staff; Providing a detailed training program that meets or exceeds New Jersey State requirements; Ensuring all staff placed have proper credentials, Medical clearance and background checks; Providing a web-based substitute placement and absence management system and automated time clock; Providing monthly reports identifying all placements; Responding to inquiries from the District within one business day.
Financial Proposal (20%), Management Services (20%), Company Details and References (20%), Technical Elements (30%), Start Up/Transition Plan (10%)
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Summary
The Elizabeth Board of Education is seeking proposals from qualified firms to manage, operate, and provide substitute management and staffing services for teaching staff, paraprofessionals, and operational and support staff across district schools.
Services include recruitment, screening, hiring, training, credentialing, placing, and tracking substitute teachers and operational staff, as well as providing a web-based substitute placement and absence management system with an automated time clock. The contract term is for one year, with an option for three one-year extensions at the district's discretion. Proposal responses are due by 4:00 p.m. on June 5, 2026, and contractor questions are due by May 22, 2026. Evaluation criteria include financial proposals, management services, company details and references, technical elements, and a start-up/transition plan.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Recruitment, Screening, Hiring, Training, Certifying, Placing and tracking substitute teachers, Paraprofessionals, And operational and other staff
- Providing a detailed training program that meets or exceeds New Jersey State requirements
- Ensuring all staff placed have proper credentials, Medical clearance and background checks
- Providing a web-based substitute placement and absence management system and automated time clock
- Providing monthly reports identifying all placements
- Responding to inquiries from the District within one business day
REQUIRED ATTACHMENTS
Proposal Form A – Pricing, Proposal Form B – Client List and Contact Information, Proposal Form C – Non-Collusion Affidavit, Proposal Form D – Disclosure of Ownership, Proposal Form E – New Jersey Business Registration Certificate, Proposal Form F – Affirmative Action Statement, Proposal Form G – Affirmative Action Affidavit, Proposal Form H – Mandatory Equal Opportunity Notice Acknowledgement, Proposal Form I – Americans with Disabilities Act of 1990, Proposal Form J – Political Contribution Disclosure Form, Proposal Form K – Debarment/Suspension Certification, Proposal Form L – Disclosure of Investment Activities in Iran, Proposal Form M – Acknowledgment of Receipt of Addenda
- Submit to
- Office of the School Business Administrator/Board Secretary, 500 North Broad Street, Elizabeth, New Jersey 07207
- Duration
- 12 months
- Scope location
- Elizabeth, New Jersey
- Reported agency
- Elizabeth Board of Education
Questions about this RFP
How do I respond to this RFP from Elizabeth Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the School Business Administrator/Board Secretary, 500 North Broad Street, Elizabeth, New Jersey 07207. For questions, contact Harold Kennedy.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elizabeth Public Schools in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Harold Kennedy at (908) 436-5112. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Recruitment, Screening, Hiring, Training, Certifying, Placing and tracking substitute teachers, Paraprofessionals, And operational and other staff; Providing a detailed training program that meets or exceeds New Jersey State requirements; Ensuring all staff placed have proper credentials, Medical cl. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Proposal (20%), Management Services (20%), Company Details and References (20%), Technical Elements (30%), Start Up/Transition Plan (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elizabeth Public Schools?
All active and historical solicitations from Elizabeth Public Schools are tracked and searchable. As a school agency, Elizabeth Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form A – Pricing, Proposal Form B – Client List and Contact Information, Proposal Form C – Non-Collusion Affidavit, Proposal Form D – Disclosure of Ownership, Proposal Form E – New Jersey Bus. Review the full document from Elizabeth Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elizabeth, New Jersey. Review the full solicitation for detailed scope requirements.