El Paso Independent School District - Translation, Transcription, and Interpretation Services - RFP 27-018
El Paso Independent School DistrictSchool · El Paso, TX- Due
- Oct 28, 2026
- Due today
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Gabriel Fuentes
- (915) 230-3118
The 30-second brief
The El Paso Independent School District is seeking proposals from firms qualified, certified, and experienced in providing translation, transcription, and interpretation services, to include American Sign Language (ASL) interpretation. Services include written translation, spoken language interpretation, over-the-phone and video remote interpretation, and ASL interpretation for students, parents, families, employees, and community stakeholders in El Paso, Texas. The solicitation requires compliance with Texas Education Code Section 44.031. Submission deadline is October 28, 2026, at 2:00 PM MT. A non-mandatory pre-proposal informational conference is scheduled for October 1, 2026. Evaluation criteria include purchase price, reputation, quality, meeting district needs, past district relationship, long-term costs, and other relevant factors.
Hourly Rate - Written Translation Services, Cost-per-Word - Written Translation Services, Hourly Rate - Written Transcription Services, Cost-per-Word - Written Transcription Services, Hourly Rate - In-Person Spoken Language Interpretation, Hourly Rate - In-Person Interpretation - Emergency (less than 24 hours notice), Hourly Rate - Video Remote Services, Hourly Rate - Phone Interpretation Services, Language Interpretation System Headset - 10 Person Language Interpretation System, Hourly Rate - ASL In-Person Interpretation Services, Hourly Rate - ASL In-Person Interpretation - Emergency (less than 24 hours notice), Hourly Rate - ASL Video Remote Interpretation Services, Prerecorded ASL Interpretation for Video Content
Purchase Price (30 points), Reputation (10 points), Quality (10 points), Meeting the District's Needs (20 points), Past District Relationship (10 points), Long-Term Costs (10 points), Other Relevant Factors (10 points)
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Summary
The El Paso Independent School District is seeking proposals from firms qualified, certified, and experienced in providing translation, transcription, and interpretation services, to include American Sign Language (ASL) interpretation.
Services include written translation, spoken language interpretation, over-the-phone and video remote interpretation, and ASL interpretation for students, parents, families, employees, and community stakeholders in El Paso, Texas. The solicitation requires compliance with Texas Education Code Section 44.031. Submission deadline is October 28, 2026, at 2:00 PM MT. A non-mandatory pre-proposal informational conference is scheduled for October 1, 2026. Evaluation criteria include purchase price, reputation, quality, meeting district needs, past district relationship, long-term costs, and other relevant factors.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Hourly Rate - Written Translation Services, Cost-per-Word - Written Translation Services, Hourly Rate - Written Transcription Services, Cost-per-Word - Written Transcription Services, Hourly Rate - In-Person Spoken Language Interpretation, Hourly Rate - In-Person Interpretation - Emergency (less than 24 hours notice), Hourly Rate - Video Remote Services, Hourly Rate - Phone Interpretation Services, Language Interpretation System Headset - 10 Person Language Interpretation System, Hourly Rate - ASL In-Person Interpretation Services, Hourly Rate - ASL In-Person Interpretation - Emergency (less than 24 hours notice), Hourly Rate - ASL Video Remote Interpretation Services, Prerecorded ASL Interpretation for Video Content
REQUIRED ATTACHMENTS
8- Vendor Information
- Required Forms
- IRS W-9 Form
- CIP Form 1295
- Certificate of Insurance
- Deviations
- Financials
- Vendor Proposal
- Submit to
- https://episd.ionwave.net/PublicDetail.aspx?bidID=924&SourceType=1
- Duration
- 60 months
- Scope location
- El Paso, TX
Questions about this RFP
How do I respond to this RFP from El Paso Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://episd.ionwave.net/PublicDetail.aspx?bidID=924&SourceType=1. For questions, contact Gabriel Fuentes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including El Paso Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gabriel Fuentes at (915) 230-3118. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hourly Rate - Written Translation Services, Cost-per-Word - Written Translation Services, Hourly Rate - Written Transcription Services, Cost-per-Word - Written Transcription Services, Hourly Rate - In-Person Spoken Language Interpretation, Hourly Rate - In-Person Interpretation - Emergency (less tha. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price (30 points), Reputation (10 points), Quality (10 points), Meeting the District's Needs (20 points), Past District Relationship (10 points), Long-Term Costs (10 points), Other Relevant F..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from El Paso Independent School District?
All active and historical solicitations from El Paso Independent School District are tracked and searchable. As a school agency, El Paso Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information, Required Forms, IRS W-9 Form, CIP Form 1295, Certificate of Insurance, Deviations, Financials, Vendor Proposal. Review the full document from El Paso Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: El Paso, TX. Review the full solicitation for detailed scope requirements.