El Paso County - Congregate and Home Delivered Meals for the City-County Nutrition Program - RFP 26-022 (2026)
El Paso CountyCounty · El Paso, TX- Due
- Nov 12, 2026
- 9 days left
- Posted
- Aug 10, 2026
- Contract term
- 2 years
- Primary contact
- Araceli Hernandez
- (915) 273-3349
The 30-second brief
El Paso County is requesting proposals for food service providers to prepare, package, and deliver approximately 4,000 daily nutritious noontime meals (congregate and home delivered) for individuals aged 60 and over and adults with disabilities under the City-County Nutrition Program. Services involve meal preparation from a commercial kitchen at 600 S. Ochoa, El Paso, TX, delivery to up to 20 congregate senior centers and established home delivery routes across El Paso County, menu planning, meal packaging with 3-compartment trays, driver smartphone updates, and fleet vehicle maintenance. The initial contract term is two (2) years with three (3) 2-year renewal options (maximum 8 years). Submission deadline is November 12, 2026, at 2:00 PM MT. Evaluation criteria include proposed approach, cost/fee schedule, prior experience, staff qualifications, menu planning, reporting, references, and employee health insurance.
Congregate Meal, Homebound Meal, Shelf-stable (if needed)
Proposed Approach in Meeting Service Requirements (20%), Cost/Fee Schedule (20%), Prior Experience in Large Scale Meal Delivery Service (15%), Staff Qualifications, Licensing/Accreditation, Training (15%), Menu Planning and Options (15%), Reporting and Monitoring (10%), References (3%), Health Insurance Provision for Employees (2%)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
El Paso County is requesting proposals for food service providers to prepare, package, and deliver approximately 4,000 daily nutritious noontime meals (congregate and home delivered) for individuals aged 60 and over and adults with disabilities under the City-County Nutrition Program.
Services involve meal preparation from a commercial kitchen at 600 S. Ochoa, El Paso, TX, delivery to up to 20 congregate senior centers and established home delivery routes across El Paso County, menu planning, meal packaging with 3-compartment trays, driver smartphone updates, and fleet vehicle maintenance. The initial contract term is two (2) years with three (3) 2-year renewal options (maximum 8 years). Submission deadline is November 12, 2026, at 2:00 PM MT. Evaluation criteria include proposed approach, cost/fee schedule, prior experience, staff qualifications, menu planning, reporting, references, and employee health insurance.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Congregate Meal
- Homebound Meal
- Shelf-stable (if needed)
REQUIRED ATTACHMENTS
7- Response / Proposal
- Code of Ethics Training Document
- W9 (current and signed)
- Safety Questionnaire Documents with supporting documents
- Conflict of Interest (CIQ) Form
- References
- Health Insurance Benefits Questionnaire
- Submit to
- https://epcountypurchasing.ionwave.net/PublicDetail.aspx?bidID=396&SourceType=1
- Duration
- 96 months
- Scope location
- El Paso, TX
Questions about this RFP
How do I respond to this RFP from El Paso County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://epcountypurchasing.ionwave.net/PublicDetail.aspx?bidID=396&SourceType=1. For questions, contact Araceli Hernandez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including El Paso County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Araceli Hernandez at (915) 273-3349. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Congregate Meal, Homebound Meal, Shelf-stable (if needed). Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Approach in Meeting Service Requirements (20%), Cost/Fee Schedule (20%), Prior Experience in Large Scale Meal Delivery Service (15%), Staff Qualifications, Licensing/Accreditation, Training (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from El Paso County?
All active and historical solicitations from El Paso County are tracked and searchable. As a county agency, El Paso County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response / Proposal, Code of Ethics Training Document, W9 (current and signed), Safety Questionnaire Documents with supporting documents, Conflict of Interest (CIQ) Form, References, Health Insurance. Review the full document from El Paso County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: El Paso, TX. Review the full solicitation for detailed scope requirements.