Education Technology JPA Electronic Procurement Software RFP No. 26/27-01
Irvine UnifiedSchool · Irvine, CA- Due
- Jul 15, 2026
- Deadline passed
- Posted
- Jun 12, 2026
- Contract term
- 5 years
- Primary contact
- Tatum Toste
- (559) 327-9479
The 30-second brief
Education Technology JPA is soliciting proposals for state-of-the-art electronic procurement software and related services. Proposals are due by July 15, 2026, for a master agreement with a five-year term.
Proposal response consistent with RFP documents; responses to RFIs as applicable.
Functionality and Usability, Vendor Support and Ability to Perform, Price, Technology Requirements
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Summary
Education Technology JPA is soliciting proposals for state-of-the-art electronic procurement software and related services. Proposals are due by July 15, 2026, for a master agreement with a five-year term.
EVALUATION CRITERIA
4- Functionality and Usability
- Vendor Support and Ability to Perform
- Price
- Technology Requirements
REQUIRED DELIVERABLES
Proposal response consistent with RFP documents; responses to RFIs as applicable.
REQUIRED ATTACHMENTS
18- Proposal Submission Checklist
- Master Agreement & Purchase Agreement Confirmation
- Acknowledgment of Amendments
- Vendor Representation and Certification
- Noncollusion Declaration
- Debarment Certification
- Lobbying Certification
- Workers Compensation Certificate
- Drug-Free Workplace
- Tobacco Use Policy
- Criminal Records Check
- W-9
- Insurance Acknowledgement
- Minimum Price Guarantee
- Administrative Fee Acknowledgment
- Rules Acknowledgement
- Pricing Form
- Proposal Form
- Submit to
- Education Technology JPA c/o Clovis Unified School District, 1450 Herndon Avenue, Clovis, CA 93611-0567
- Scope location
- Clovis, CA
- Reported agency
- Education Technology Joint Powers Authority
Questions about this RFP
How do I respond to this RFP from Irvine Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Education Technology JPA c/o Clovis Unified School District, 1450 Herndon Avenue, Clovis, CA 93611-0567. For questions, contact Tatum Toste.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Irvine Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tatum Toste at (559) 327-9479. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal response consistent with RFP documents; responses to RFIs as applicable.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality and Usability, Vendor Support and Ability to Perform, Price, Technology Requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Irvine Unified?
All active and historical solicitations from Irvine Unified are tracked and searchable. As a school agency, Irvine Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Checklist, Master Agreement & Purchase Agreement Confirmation, Acknowledgment of Amendments, Vendor Representation and Certification, Noncollusion Declaration, Debarment Certificat. Review the full document from Irvine Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clovis, CA. Review the full solicitation for detailed scope requirements.