Edgewood Independent School District - Third Party Administration (TPA) Employee Benefits Plan - RFP-27-001 (2026)

Edgewood Independent School District seeks proposals for Third Party Administrator (TPA) services to support its employee benefit plans, including Section 125/Cafeteria Plan administration, online benefits management, Section 403(b)(7)/457 administration, and COBRA. The selected vendor will provide ancillary and voluntary employee benefit products, a customized benefits website, toll-free and internet-based customer support with bilingual representatives, consolidated one-check billing, IRS Form 1094c/1095c generation, and integration with frontline payroll systems. Proposals are due by October 9, 2026, at 3:30 PM CST. Questions are due by September 25, 2026, at 5:00 PM CST. The initial contract term is one year, with options to extend annually up to five years.

The price (20%), The reputation of the vendor and of the vendor’s services to districts size and demographics comparable to Edgewood ISD (20%), The quality of the vendor’s services (17%), The extent to which the services meet the district’s needs (15%), The total long-term cost to the district to acquire the vendor’s services (12%), Any other relevant factor specifically listed in the request for bids or proposals (10%), The vendor’s past relationship with the district (4%), The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses (2%)

Proposal Acknowledgment, Antitrust Certification Statement, Criminal History & Fingerprint Requirements, Senate Bill 9 – Contractor Certification, Exception Request, References, W-9 Form, EDGAR Certifications, Conflict of Interest Questionnaire, House Bill 89, Felony Conviction /Debarment Notice, Texas Ethics Commission Form 1295