Edgewood Independent School District - Third Party Administration (TPA) Employee Benefits Plan - RFP-27-001 (2026)
Edgewood Independent School DistrictSchool · Edgewood, TX- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 12, 2026
- Contract term
- 1 year
The 30-second brief
Edgewood Independent School District seeks proposals for Third Party Administrator (TPA) services to support its employee benefit plans, including Section 125/Cafeteria Plan administration, online benefits management, Section 403(b)(7)/457 administration, and COBRA. The selected vendor will provide ancillary and voluntary employee benefit products, a customized benefits website, toll-free and internet-based customer support with bilingual representatives, consolidated one-check billing, IRS Form 1094c/1095c generation, and integration with frontline payroll systems. Proposals are due by October 9, 2026, at 3:30 PM CST. Questions are due by September 25, 2026, at 5:00 PM CST. The initial contract term is one year, with options to extend annually up to five years.
The price (20%), The reputation of the vendor and of the vendor’s services to districts size and demographics comparable to Edgewood ISD (20%), The quality of the vendor’s services (17%), The extent to which the services meet the district’s needs (15%), The total long-term cost to the district to acquire the vendor’s services (12%), Any other relevant factor specifically listed in the request for bids or proposals (10%), The vendor’s past relationship with the district (4%), The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses (2%)
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Summary
Edgewood Independent School District seeks proposals for Third Party Administrator (TPA) services to support its employee benefit plans, including Section 125/Cafeteria Plan administration, online benefits management, Section 403(b)(7)/457 administration, and COBRA. The selected vendor will provide ancillary and voluntary employee benefit products, a customized benefits website, toll-free and internet-based customer support with bilingual representatives, consolidated one-check billing, IRS Form 1094c/1095c generation, and integration with frontline payroll systems.
Proposals are due by October 9, 2026, at 3:30 PM CST. Questions are due by September 25, 2026, at 5:00 PM CST. The initial contract term is one year, with options to extend annually up to five years.
EVALUATION CRITERIA
The price (20%), The reputation of the vendor and of the vendor’s services to districts size and demographics comparable to Edgewood ISD (20%), The quality of the vendor’s services (17%), The extent to which the services meet the district’s needs (15%), The total long-term cost to the district to acquire the vendor’s services (12%), Any other relevant factor specifically listed in the request for bids or proposals (10%), The vendor’s past relationship with the district (4%), The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses (2%)
REQUIRED ATTACHMENTS
12- Proposal Acknowledgment
- Antitrust Certification Statement
- Criminal History & Fingerprint Requirements
- Senate Bill 9 – Contractor Certification
- Exception Request
- References
- W-9 Form
- EDGAR Certifications
- Conflict of Interest Questionnaire
- House Bill 89
- Felony Conviction /Debarment Notice
- Texas Ethics Commission Form 1295
- Submit to
- Edgewood Independent School District, 1930 Herbert Lane, San Antonio, TX 78227
- Duration
- 60 months
- Scope location
- San Antonio, TX
Questions about this RFP
How do I respond to this RFP from Edgewood Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Edgewood Independent School District, 1930 Herbert Lane, San Antonio, TX 78227.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Edgewood Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The price (20%), The reputation of the vendor and of the vendor’s services to districts size and demographics comparable to Edgewood ISD (20%), The quality of the vendor’s services (17%), The extent t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Edgewood Independent School District?
All active and historical solicitations from Edgewood Independent School District are tracked and searchable. As a school agency, Edgewood Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgment, Antitrust Certification Statement, Criminal History & Fingerprint Requirements, Senate Bill 9 – Contractor Certification, Exception Request, References, W-9 Form, EDGAR Certif. Review the full document from Edgewood Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.