East Tennessee State University Book Distributor for Book Fairs - RFP 27004 (2026)
East Tennessee State UniversityHigher Ed · Johnson City, TN- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 9, 2026
- Contract term
- 3 years
- Primary contact
- Alex Ortiz
- (423) 439-6890
The 30-second brief
East Tennessee State University seeks a qualified book distribution provider to support the North Carolina implementation of Annual Book Fairs as part of a randomized controlled trial replication study across approximately 100 public schools, including 50 treatment schools. The three-year project runs across annual implementation cycles in spring 2027, spring 2028, and spring 2029 for first- through fourth-grade students. Services include collection development and curation of 450-600 age-appropriate children book titles annually, supplying 8-10 display book sets for in-person book fairs, online ordering platform or spreadsheet order intake, individual student book packaging and wrapping of 10-14 books per year, student ID and teacher labeling, and direct-to-school shipping and fulfillment. Proposals are due by December 2, 2026, at 2:00 p.m. ET. Written questions are due by November 18, 2026. Evaluation criteria include qualifications and experience, technical approach, and cost proposal.
Qualifications and Experience (200), Technical Approach (280), Cost Proposal (120)
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Summary
East Tennessee State University seeks a qualified book distribution provider to support the North Carolina implementation of Annual Book Fairs as part of a randomized controlled trial replication study across approximately 100 public schools, including 50 treatment schools.
The three-year project runs across annual implementation cycles in spring 2027, spring 2028, and spring 2029 for first- through fourth-grade students. Services include collection development and curation of 450-600 age-appropriate children book titles annually, supplying 8-10 display book sets for in-person book fairs, online ordering platform or spreadsheet order intake, individual student book packaging and wrapping of 10-14 books per year, student ID and teacher labeling, and direct-to-school shipping and fulfillment. Proposals are due by December 2, 2026, at 2:00 p.m. ET. Written questions are due by November 18, 2026. Evaluation criteria include qualifications and experience, technical approach, and cost proposal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
3- Ownership Ethnicity Form
- Proposal Transmittal/Statement of Certifications & Assurances
- Certificate of liability insurance
- Submit to
- East Tennessee State University, Procurement Office, Burgin Dossett Hall, B-16, 1276 Gilbreath Dr., Johnson City, TN 37614
- Scope location
- Johnson City, Tennessee
Questions about this RFP
How do I respond to this RFP from East Tennessee State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: East Tennessee State University, Procurement Office, Burgin Dossett Hall, B-16, 1276 Gilbreath Dr., Johnson City, TN 37614. For questions, contact Alex Ortiz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Tennessee State University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alex Ortiz at (423) 439-6890. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (200), Technical Approach (280), Cost Proposal (120)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Tennessee State University?
All active and historical solicitations from East Tennessee State University are tracked and searchable. As a higher ed agency, East Tennessee State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Ownership Ethnicity Form, Proposal Transmittal/Statement of Certifications & Assurances, Certificate of liability insurance. Review the full document from East Tennessee State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Johnson City, Tennessee. Review the full solicitation for detailed scope requirements.