East Stroudsburg Area School District School Photography Services RFP 2026
East Stroudsburg Area SDSchool · East Stroudsburg, PA- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 3 years
- Primary contact
- Eric D. Forsyth
- (570) 424-8500 ext 10906
The 30-second brief
Seeks proposals from qualified vendors for comprehensive school photography services, including student and staff portraits, event photography, and yearbook services, for a three-year term with an option for renewal.
High-quality, Reliable photography services for students, Staff, And events; high-resolution digital images for yearbooks; online ordering platform; makeup/retake sessions; integration with District SIS; background checks for personnel; $1M liability insurance.
Photo Quality & Consistency, Technology & Platform, Pricing & Value, Privacy & Security, Operations & Service, Experience & References, Innovation & Differentiation
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Summary
Seeks proposals from qualified vendors for comprehensive school photography services, including student and staff portraits, event photography, and yearbook services, for a three-year term with an option for renewal.
EVALUATION CRITERIA
7- Photo Quality & Consistency
- Technology & Platform
- Pricing & Value
- Privacy & Security
- Operations & Service
- Experience & References
- Innovation & Differentiation
REQUIRED DELIVERABLES
7- High-quality, Reliable photography services for students, Staff, And events
- High-resolution digital images for yearbooks
- Online ordering platform
- Makeup/retake sessions
- Integration with District SIS
- Background checks for personnel
- $1M liability insurance
REQUIRED ATTACHMENTS
12- Vendor company information
- Explanation of fit
- Response to Scope of Services
- Full price sheet
- Commission/incentive structure
- Samples
- References
- FERPA agreement
- Insurance certificate
- Background check policy
- Completed Response Matrix
- Additional information (brochures, contracts)
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- East Stroudsburg, PA
- Reported agency
- East Stroudsburg Area School District
Questions about this RFP
How do I respond to this RFP from East Stroudsburg Area SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Eric D. Forsyth.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Stroudsburg Area SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric D. Forsyth at (570) 424-8500 ext 10906. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: High-quality, Reliable photography services for students, Staff, And events; high-resolution digital images for yearbooks; online ordering platform; makeup/retake sessions; integration with District SIS; background checks for personnel; $1M liability insurance.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Photo Quality & Consistency, Technology & Platform, Pricing & Value, Privacy & Security, Operations & Service, Experience & References, Innovation & Differentiation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Stroudsburg Area SD?
All active and historical solicitations from East Stroudsburg Area SD are tracked and searchable. As a school agency, East Stroudsburg Area SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor company information, explanation of fit, response to Scope of Services, full price sheet, commission/incentive structure, samples, references, FERPA agreement, insurance certificate, background. Review the full document from East Stroudsburg Area SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Stroudsburg, PA. Review the full solicitation for detailed scope requirements.
