East Orange Board of Education Health Insurance Brokerage Services RFP 59-27 - 2026
East Orange School DistrictSchool · East Orange, NJ- Due
- Nov 24, 2026
- 13 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Rochelle Gabriel
The 30-second brief
The East Orange Board of Education is seeking proposals from qualified, licensed, and experienced health insurance brokerage and employee benefits consulting firms to provide comprehensive brokerage, consulting, and advisory services for the District’s self-funded employee health benefits program. The selected firm will serve as the District’s Health Insurance Broker of Record and Employee Benefits Consultant, assisting with healthcare expenditures management, claims experience evaluation, stop-loss insurance coverage negotiations, pharmacy benefit management (PBM) reviews, wellness and cost-containment strategies, and budget planning. The initial contract term is one year with up to two additional one-year renewal options. Proposals are due by November 24, 2026, at 10:00 AM.
Comprehensive health benefits program assessment, Claims experience and utilization analysis, Healthcare financial projections, Stop-loss market analysis, PBM performance and pricing review, Vendor performance assessment, Healthcare budget projections, Renewal recommendations, Employee wellness strategy, Healthcare cost-containment recommendations, Annual program performance report
Firm qualifications and relevant experience (15), Experience with self-funded health insurance programs (20), Claims analysis, financial oversight, and cost-containment capabilities (15), Stop-loss and PBM expertise (15), Employee wellness and strategic consulting approach (10), Proposed service team, references, and customer support (10), Cost proposal and compensation transparency (15)
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Summary
The East Orange Board of Education is seeking proposals from qualified, licensed, and experienced health insurance brokerage and employee benefits consulting firms to provide comprehensive brokerage, consulting, and advisory services for the District’s self-funded employee health benefits program.
The selected firm will serve as the District’s Health Insurance Broker of Record and Employee Benefits Consultant, assisting with healthcare expenditures management, claims experience evaluation, stop-loss insurance coverage negotiations, pharmacy benefit management (PBM) reviews, wellness and cost-containment strategies, and budget planning. The initial contract term is one year with up to two additional one-year renewal options. Proposals are due by November 24, 2026, at 10:00 AM.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Comprehensive health benefits program assessment
- Claims experience and utilization analysis
- Healthcare financial projections
- Stop-loss market analysis
- PBM performance and pricing review
- Vendor performance assessment
- Healthcare budget projections
- Renewal recommendations
- Employee wellness strategy
- Healthcare cost-containment recommendations
- Annual program performance report
REQUIRED ATTACHMENTS
12- New Jersey Business Registration Certificate
- Applicable New Jersey insurance producer or brokerage licenses
- Certificate of Insurance
- Professional liability insurance documentation
- Non-Collusion Affidavit
- Ownership Disclosure Statement
- Disclosure of Investment Activities in Iran
- Affirmative Action documentation
- EEO documentation
- Business Entity Disclosure Certification
- Political Contribution Disclosure
- Signed proposal certification
REQUIRED STAFFING
5- Submit to
- East Orange Board of Education, Business Services, 199 4th Avenue, East Orange, NJ 07017
- Duration
- 12 months
- Scope location
- East Orange, NJ
- Reported agency
- East Orange Board of Education
Questions about this RFP
How do I respond to this RFP from East Orange School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: East Orange Board of Education, Business Services, 199 4th Avenue, East Orange, NJ 07017. For questions, contact Rochelle Gabriel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Orange School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rochelle Gabriel. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Senior Benefits Consultant, Account Executive, Claims Analyst, Stop-Loss Specialist, Pharmacy Benefits Consultant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive health benefits program assessment, Claims experience and utilization analysis, Healthcare financial projections, Stop-loss market analysis, PBM performance and pricing review, Vendor performance assessment, Healthcare budget projections, Renewal recommendations, Employee wellness stra. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm qualifications and relevant experience (15), Experience with self-funded health insurance programs (20), Claims analysis, financial oversight, and cost-containment capabilities (15), Stop-loss an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Orange School District?
All active and historical solicitations from East Orange School District are tracked and searchable. As a school agency, East Orange School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: New Jersey Business Registration Certificate, Applicable New Jersey insurance producer or brokerage licenses, Certificate of Insurance, Professional liability insurance documentation, Non-Collusion Af. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from East Orange School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Orange, NJ. Review the full solicitation for detailed scope requirements.