East Hartford Public Schools Student Transportation Services - Out-of-District Locations RFP 1894-26 2026
East Hartford School DistrictSchool · East Hartford, CT- Due
- Jan 23, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Tea Culani
The 30-second brief
East Hartford Public Schools (EHPS) is seeking a qualified vendor to deliver specialized student transportation services for approximately 50 to 100 students daily to out-of-district locations throughout Connecticut, including New Britain, Wallingford, West Hartford, and others. The scope includes services for students in outplacement programs, foster homes, and those under the McKinney-Vento Act, requiring Type I buses, Type II minibuses, wheelchair-accessible vehicles, and vans. The contract term is for three fiscal years (7/1 to 6/30) with two optional 12-month extensions. Vendors must maintain an operational facility within 60 miles of East Hartford. Proposals are due by 12:00 PM on January 23, 2026, with a question deadline of January 16, 2026. Requirements include proof of insurance, a $10,000,000 umbrella liability policy, and compliance with affirmative action and non-discrimination policies.
General Information and Company History, Alignment with EHPS Needs, Completed Contract References Form, Pricing Submission (Appendix A), Required Submittal Forms, Litigation Disclosure (Appendix B), Driver Longevity Statement, Compliance Statement, Driver Safety Program Description
Overall quality of RFP responses, alignment with needs of EHPS, relevant experience, strength of references, pricing
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Summary
East Hartford Public Schools (EHPS) is seeking a qualified vendor to deliver specialized student transportation services for approximately 50 to 100 students daily to out-of-district locations throughout Connecticut, including New Britain, Wallingford, West Hartford, and others.
The scope includes services for students in outplacement programs, foster homes, and those under the McKinney-Vento Act, requiring Type I buses, Type II minibuses, wheelchair-accessible vehicles, and vans. The contract term is for three fiscal years (7/1 to 6/30) with two optional 12-month extensions. Vendors must maintain an operational facility within 60 miles of East Hartford. Proposals are due by 12:00 PM on January 23, 2026, with a question deadline of January 16, 2026. Requirements include proof of insurance, a $10,000,000 umbrella liability policy, and compliance with affirmative action and non-discrimination policies.
EVALUATION CRITERIA
5- Overall quality of RFP responses
- Alignment with needs of EHPS
- Relevant experience
- Strength of references
- Pricing
REQUIRED DELIVERABLES
9- General Information and Company History
- Alignment with EHPS Needs
- Completed Contract References Form
- Pricing Submission (Appendix A)
- Required Submittal Forms
- Litigation Disclosure (Appendix B)
- Driver Longevity Statement
- Compliance Statement
- Driver Safety Program Description
REQUIRED ATTACHMENTS
6- Appendix A - Pricing
- Appendix B - Litigation Disclosure
- Appendix C - Locations
- Contract References Form
- Affirmative Action / Equal Opportunity Policy Statement
- Indemnification and Insurance form
REQUIRED STAFFING
Vehicle Monitors
- Submit to
- East Hartford Public Schools, Operations & Finance, 1110 Main Street, East Hartford, CT 06108
- Scope location
- East Hartford, CT
- Reported agency
- East Hartford Public Schools
Questions about this RFP
How do I respond to this RFP from East Hartford School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: East Hartford Public Schools, Operations & Finance, 1110 Main Street, East Hartford, CT 06108. For questions, contact Tea Culani.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Hartford School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tea Culani. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Vehicle Monitors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: General Information and Company History, Alignment with EHPS Needs, Completed Contract References Form, Pricing Submission (Appendix A), Required Submittal Forms, Litigation Disclosure (Appendix B), Driver Longevity Statement, Compliance Statement, Driver Safety Program Description. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall quality of RFP responses, alignment with needs of EHPS, relevant experience, strength of references, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Hartford School District?
All active and historical solicitations from East Hartford School District are tracked and searchable. As a school agency, East Hartford School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Pricing, Appendix B - Litigation Disclosure, Appendix C - Locations, Contract References Form, Affirmative Action / Equal Opportunity Policy Statement, Indemnification and Insurance form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from East Hartford School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Hartford, CT. Review the full solicitation for detailed scope requirements.