East Grand Forks Public Schools - Lease, Supply Merchandise, and Operate Green Wave Store - 2026
East Grand Forks Public School DistrictSchool · East Grand Forks, MN- Due
- Sep 11, 2026
- Deadline passed
- Primary contact
- Karla Afshari
The 30-second brief
East Grand Forks Public Schools, Independent School District No. 595 is seeking proposals from qualified clothing, apparel, and merchandise vendors interested in leasing, supplying merchandise for, and operating the Green Wave store. The successful proposer will lease and operate the designated retail space, supply and maintain inventory of apparel, spirit wear, and related merchandise, and sell approved items at indoor and outdoor District-sponsored extracurricular events including football, soccer, and track and field. Vendors will be responsible for staffing, inventory, sales, payment processing, merchandise displays, collection of sales taxes, and maintaining required insurance. Proposals are due by September 11, 2026 at 4:00 pm at the East Grand Forks Public Schools Business Office.
Financial benefit to the District, Quality and variety of merchandise, Affordability for students and families, Vendor qualifications and experience, Ability to reliably staff District events, Quality of the operating plan, Customer service, References and prior experience, Inventory capabilities, Overall benefit to East Grand Forks Public Schools and the community
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Summary
East Grand Forks Public Schools, Independent School District No. 595 is seeking proposals from qualified clothing, apparel, and merchandise vendors interested in leasing, supplying merchandise for, and operating the Green Wave store.
The successful proposer will lease and operate the designated retail space, supply and maintain inventory of apparel, spirit wear, and related merchandise, and sell approved items at indoor and outdoor District-sponsored extracurricular events including football, soccer, and track and field. Vendors will be responsible for staffing, inventory, sales, payment processing, merchandise displays, collection of sales taxes, and maintaining required insurance. Proposals are due by September 11, 2026 at 4:00 pm at the East Grand Forks Public Schools Business Office.
EVALUATION CRITERIA
Financial benefit to the District, Quality and variety of merchandise, Affordability for students and families, Vendor qualifications and experience, Ability to reliably staff District events, Quality of the operating plan, Customer service, References and prior experience, Inventory capabilities, Overall benefit to East Grand Forks Public Schools and the community
REQUIRED ATTACHMENTS
Certificate of Insurance
- Submit to
- East Grand Forks Public Schools, Attn: Karla Afshari, Business Manager, 1420 4th Avenue NW, East Grand Forks, MN 56721
- Scope location
- East Grand Forks, MN
- Reported agency
- East Grand Forks Public Schools
Questions about this RFP
How do I respond to this RFP from East Grand Forks Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: East Grand Forks Public Schools, Attn: Karla Afshari, Business Manager, 1420 4th Avenue NW, East Grand Forks, MN 56721. For questions, contact Karla Afshari.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Grand Forks Public School District in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karla Afshari. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial benefit to the District, Quality and variety of merchandise, Affordability for students and families, Vendor qualifications and experience, Ability to reliably staff District events, Quality..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Grand Forks Public School District?
All active and historical solicitations from East Grand Forks Public School District are tracked and searchable. As a school agency, East Grand Forks Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance. Review the full document from East Grand Forks Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Grand Forks, MN. Review the full solicitation for detailed scope requirements.