East Bay Charter Township Roundabout Landscape Maintenance Services RFP
Town of East BayCity · Traverse City, MI- Due
- Feb 26, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Beth Friend
- (231) 947-8719
The 30-second brief
East Bay Charter Township is requesting proposals for landscape maintenance services for the roundabout located at Four Mile Road and Hammond Road, including the center island and three vegetative buffer islands. The scope of work includes spring cleanup (debris removal, cutting back grasses, edge redefinition), growing season maintenance (site visits every 3-4 weeks, mechanical hand weeding, pruning, sight line maintenance), and fall/winter preparation. No pesticides or herbicides are permitted. The contract is on a time and materials basis for an anticipated one-year term with annual renewal options. Proposals are due by February 26 at 5:30 pm at the Township Office or via email to [email protected].
Hourly rate proposal, Insurance certificates
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Summary
East Bay Charter Township is requesting proposals for landscape maintenance services for the roundabout located at Four Mile Road and Hammond Road, including the center island and three vegetative buffer islands.
The scope of work includes spring cleanup (debris removal, cutting back grasses, edge redefinition), growing season maintenance (site visits every 3-4 weeks, mechanical hand weeding, pruning, sight line maintenance), and fall/winter preparation. No pesticides or herbicides are permitted. The contract is on a time and materials basis for an anticipated one-year term with annual renewal options. Proposals are due by February 26 at 5:30 pm at the Township Office or via email to [email protected].
REQUIRED DELIVERABLES
Hourly rate proposal, Insurance certificates
REQUIRED ATTACHMENTS
Bid Form
REQUIRED STAFFING
Landscape Laborer, Crew Lead / Supervisor
- Submit to
- 1965 N. Three Mile Road, Traverse City, MI 49696 or [email protected]
- Scope location
- Traverse City, MI
- Reported agency
- East Bay Charter Township
Questions about this RFP
How do I respond to this RFP from Town of East Bay?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1965 N. Three Mile Road, Traverse City, MI 49696 or [email protected]. For questions, contact Beth Friend.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of East Bay in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Beth Friend at (231) 947-8719. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Landscape Laborer, Crew Lead / Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hourly rate proposal, Insurance certificates. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of East Bay?
All active and historical solicitations from Town of East Bay are tracked and searchable. As a city agency, Town of East Bay regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of East Bay for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Traverse City, MI. Review the full solicitation for detailed scope requirements.