East Allen County Schools School Relocation Services RFP 2026
East Allen County SchoolsSchool · New Haven, IN- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Primary contact
- Pat McCann
The 30-second brief
East Allen County Schools (EACS) is seeking proposals from qualified local moving companies for professional relocation services. The scope includes moving contents from existing Leo Elementary and Southwick Elementary Schools to new facilities, with completion by August 1, 2027. Services encompass inventory, packing, transportation, unpacking, setup, and debris removal.
Inventory and Planning, Packing and Preparation, Transportation, Unpacking and Setup, Debris Removal and Cleanup, Project Management
Experience and Qualifications: 30%, Project Approach and Strategic Planning: 25%, Cost Competitiveness: 20%, Timeline Adherence and Feasibility: 15%, References and Past Performance: 10%
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Summary
East Allen County Schools (EACS) is seeking proposals from qualified local moving companies for professional relocation services.
The scope includes moving contents from existing Leo Elementary and Southwick Elementary Schools to new facilities, with completion by August 1, 2027. Services encompass inventory, packing, transportation, unpacking, setup, and debris removal.
EVALUATION CRITERIA
5- Experience and Qualifications: 30%
- Project Approach and Strategic Planning: 25%
- Cost Competitiveness: 20%
- Timeline Adherence and Feasibility: 15%
- References and Past Performance: 10%
REQUIRED DELIVERABLES
6- Inventory and Planning
- Packing and Preparation
- Transportation
- Unpacking and Setup
- Debris Removal and Cleanup
- Project Management
REQUIRED ATTACHMENTS
7- Cover Letter
- Company Profile
- Project Approach
- Cost Proposal
- Timeline and Milestones
- References
- Insurance and Certifications
- Submit to
- [email protected]
- Scope location
- Allen County, Indiana
- Projected sq ft
- 200,000 sq ft
Questions about this RFP
How do I respond to this RFP from East Allen County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Pat McCann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Allen County Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pat McCann. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Inventory and Planning, Packing and Preparation, Transportation, Unpacking and Setup, Debris Removal and Cleanup, Project Management. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications: 30%, Project Approach and Strategic Planning: 25%, Cost Competitiveness: 20%, Timeline Adherence and Feasibility: 15%, References and Past Performance: 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Allen County Schools?
All active and historical solicitations from East Allen County Schools are tracked and searchable. As a school agency, East Allen County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Profile, Project Approach, Cost Proposal, Timeline and Milestones, References, Insurance and Certifications. Review the full document from East Allen County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Allen County, Indiana. The total projected area is 200000 sq ft. Review the full solicitation for detailed scope requirements.