Dutchess BOCES RFP 2526-31 ACSD HS Theatre Lighting Upgrades
Dutchess BocesSpecial District · Poughkeepsie, NY- Due
- Feb 20, 2026
- Deadline passed
- Posted
- Jan 30, 2026
- Primary contact
- Taylor Fiorito
- (845) 486-4800 ext 2203
The 30-second brief
Dutchess County Board of Cooperative Educational Services (Dutchess BOCES) is seeking sealed proposals for a Public Works project to upgrade the lighting systems at the Arlington Central School District High School (ACSD HS) theatre.
IRS Form W-9, DOL Registration certificate, Certifications Packet (pages 12-19), Certificate(s) of Insurance (COI), Total project pricing, As-built drawings, System documentation, Configuration files
Ability to meet or exceed technical specifications, Experience/qualifications/references, Proposed implementation plan/schedule, Total cost, Warranty/service terms, Compliance with prevailing wage/insurance/safety requirements
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Summary
Dutchess County Board of Cooperative Educational Services (Dutchess BOCES) is seeking sealed proposals for a Public Works project to upgrade the lighting systems at the Arlington Central School District High School (ACSD HS) theatre.
EVALUATION CRITERIA
6- Ability to meet or exceed technical specifications
- Experience/qualifications/references
- Proposed implementation plan/schedule
- Total cost
- Warranty/service terms
- Compliance with prevailing wage/insurance/safety requirements
REQUIRED DELIVERABLES
8- IRS Form W-9
- DOL Registration certificate
- Certifications Packet (pages 12-19)
- Certificate(s) of Insurance (COI)
- Total project pricing
- As-built drawings
- System documentation
- Configuration files
REQUIRED ATTACHMENTS
Certifications Packet (pages 12-19)
- Submit to
- Dutchess BOCES, ATTN: Purchasing Department, 5 BOCES Rd, Poughkeepsie, NY 12601
- Scope location
- Poughkeepsie, New York
- Reported agency
- Dutchess BOCES
Questions about this RFP
How do I respond to this RFP from Dutchess Boces?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Dutchess BOCES, ATTN: Purchasing Department, 5 BOCES Rd, Poughkeepsie, NY 12601. For questions, contact Taylor Fiorito.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dutchess Boces in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Taylor Fiorito at (845) 486-4800 ext 2203. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: IRS Form W-9, DOL Registration certificate, Certifications Packet (pages 12-19), Certificate(s) of Insurance (COI), Total project pricing, As-built drawings, System documentation, Configuration files. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet or exceed technical specifications, Experience/qualifications/references, Proposed implementation plan/schedule, Total cost, Warranty/service terms, Compliance with prevailing wage/ins..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dutchess Boces?
All active and historical solicitations from Dutchess Boces are tracked and searchable. As a special district agency, Dutchess Boces regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certifications Packet (pages 12-19). Review the full document from Dutchess Boces for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Poughkeepsie, New York. Review the full solicitation for detailed scope requirements.