Duncan Public Schools Multifunction Printer Fleet and Print Management RFP 2026
Duncan Public SchoolsSchool · Duncan, OK- Due
- Jun 17, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Jordan Mackiewicz
- (580) 786-0853
The 30-second brief
Duncan Public Schools is soliciting proposals for a district-wide multifunction printer fleet and print management solution. The scope includes 83 managed devices, Ricoh CloudStream software, and comprehensive maintenance services due June 17, 2026.
Equipment procurement and staging, Network configuration, Installation and deployment, User and administrator training, Print management software deployment
Reliability, fleet management simplification, security enhancement, long-term operating cost reduction
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Summary
Duncan Public Schools is soliciting proposals for a district-wide multifunction printer fleet and print management solution. The scope includes 83 managed devices, Ricoh CloudStream software, and comprehensive maintenance services due June 17, 2026.
EVALUATION CRITERIA
4- Reliability
- Fleet management simplification
- Security enhancement
- Long-term operating cost reduction
REQUIRED DELIVERABLES
5- Equipment procurement and staging
- Network configuration
- Installation and deployment
- User and administrator training
- Print management software deployment
REQUIRED ATTACHMENTS
Device listing, pricing schedule
- Submit to
- 1702 W Spruce, Duncan, OK 73533
- Duration
- 60 months
- Scope location
- Duncan, OK
Questions about this RFP
How do I respond to this RFP from Duncan Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1702 W Spruce, Duncan, OK 73533. For questions, contact Jordan Mackiewicz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Duncan Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jordan Mackiewicz at (580) 786-0853. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment procurement and staging, Network configuration, Installation and deployment, User and administrator training, Print management software deployment. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Reliability, fleet management simplification, security enhancement, long-term operating cost reduction" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Duncan Public Schools?
All active and historical solicitations from Duncan Public Schools are tracked and searchable. As a school agency, Duncan Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Device listing, pricing schedule. Review the full document from Duncan Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duncan, OK. Review the full solicitation for detailed scope requirements.