Downers Grove Park District RFP for Copier and Printer Replacement 2026
Downers Grove Park District, Downers Grove, IL·Special District
- Contract Term
- 3 years
SUMMARY
The Downers Grove Park District is initiating a Request for Proposal (RFP) process for a three-year copier and printer lease and maintenance agreement. The current contract with Canon, which includes seven leased copiers across various district buildings, expires on February 1, 2027. The procurement seeks competitive pricing for new equipment, improved features, technologies, and service options, including all toner and maintenance. Key dates include an intent to respond and question deadline of September 25, 2026, and a final proposal submission deadline of October 23, 2026. The contract is expected to be awarded on November 20, 2026, with a start date of February 1, 2027.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Downers Grove Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026.
Where can I find more RFPs from Downers Grove Park District?
All active and historical solicitations from Downers Grove Park District are tracked and searchable. As a special district agency, Downers Grove Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Downers Grove Park District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Downers Grove Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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