Downers Grove Grade School District 58 Food Service Management Company (FSMC) Fixed Price Contract RFP 2026
Downers Grove GSD 58School · Downers Grove, IL- Due
- May 6, 2026
- Deadline passed
- Posted
- Jul 1, 2025
- Contract term
- 1 year
- Primary contact
- Michelle Kovar
- (630) 719-5839
The 30-second brief
Downers Grove Grade School District 58 (SFA) is soliciting proposals from qualified Food Service Management Companies (FSMCs) to operate its non-vended student nutrition program for the 2026/2027 school year. The scope includes onsite management and operational support for the National School Lunch Program (NSLP) and A la Carte sales across 13 sites, including two middle schools with new kitchens and 11 elementary satellite locations. The FSMC will be responsible for food preparation at middle schools and distribution to satellite locations, staffing, menu planning (21-day cycle), and compliance with USDA and ISBE regulations. The contract is a fixed price per meal agreement for a one-year term beginning July 1, 2026, with up to four one-year renewals. A mandatory pre-proposal conference and facility tour is scheduled for April 13, 2026, at O'Neill Middle School. Proposals are due by May 6, 2026, at 12:00 PM CST.
Technical Proposal, Cost Proposal, 21-Day Cycle Menu, Nutritional Analysis, Staffing Plan, Financial Statements, Certifications
Price/Cost Proposal (35 points), Menu Selection/USDA Foods (10 points), FSMC Experience/Management Plan (10 points), Personnel Management (10 points), Staffing Plan (10 points), IL State Mandated Health/Well-being (5 points), Local Food Products (5 points), Hormone/Pest Practices (5 points), Animal Welfare (5 points), Small/Minority Business Contracting (5 points)
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Summary
Downers Grove Grade School District 58 (SFA) is soliciting proposals from qualified Food Service Management Companies (FSMCs) to operate its non-vended student nutrition program for the 2026/2027 school year.
The scope includes onsite management and operational support for the National School Lunch Program (NSLP) and A la Carte sales across 13 sites, including two middle schools with new kitchens and 11 elementary satellite locations. The FSMC will be responsible for food preparation at middle schools and distribution to satellite locations, staffing, menu planning (21-day cycle), and compliance with USDA and ISBE regulations. The contract is a fixed price per meal agreement for a one-year term beginning July 1, 2026, with up to four one-year renewals. A mandatory pre-proposal conference and facility tour is scheduled for April 13, 2026, at O'Neill Middle School. Proposals are due by May 6, 2026, at 12:00 PM CST.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Proposal
- Cost Proposal
- 21-Day Cycle Menu
- Nutritional Analysis
- Staffing Plan
- Financial Statements
- Certifications
REQUIRED STAFFING
4- Submit to
- 850 Curtiss Street, Suite 200, Downers Grove, IL 60515
- Duration
- 60 months
- Scope location
- Downers Grove, IL
- Reported agency
- Downers Grove Grade School District 58
Questions about this RFP
How do I respond to this RFP from Downers Grove GSD 58?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 850 Curtiss Street, Suite 200, Downers Grove, IL 60515. For questions, contact Michelle Kovar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Downers Grove GSD 58 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Kovar at (630) 719-5839. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Food Service Director, Food Service Lead, Food Service Worker, Driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, 21-Day Cycle Menu, Nutritional Analysis, Staffing Plan, Financial Statements, Certifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Cost Proposal (35 points), Menu Selection/USDA Foods (10 points), FSMC Experience/Management Plan (10 points), Personnel Management (10 points), Staffing Plan (10 points), IL State Mandated Heal..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Downers Grove GSD 58?
All active and historical solicitations from Downers Grove GSD 58 are tracked and searchable. As a school agency, Downers Grove GSD 58 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Downers Grove GSD 58 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Downers Grove, IL. Review the full solicitation for detailed scope requirements.