Deschutes Public Library District Primary Materials Vendor RFP 2026
Deschutes Public Library DistrictLibrary District · Bend, OR- Due
- Mar 30, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Primary contact
- Emily O'Neal
The 30-second brief
Deschutes Public Library District is seeking vendors to supply books, AV materials, and related services on a non-exclusive basis. Proposals are due by March 30, 2026, for locations including Bend, Redmond, and Sisters, Oregon.
Ten printed proposal packages, Electronic copy on USB or other portable storage, Product demo logins/passwords, Three reference letters, Required certifications and statements
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Summary
Deschutes Public Library District is seeking vendors to supply books, AV materials, and related services on a non-exclusive basis. Proposals are due by March 30, 2026, for locations including Bend, Redmond, and Sisters, Oregon.
REQUIRED DELIVERABLES
5- Ten printed proposal packages
- Electronic copy on USB or other portable storage
- Product demo logins/passwords
- Three reference letters
- Required certifications and statements
REQUIRED ATTACHMENTS
4- Electronic copy on USB drive
- Product demo logins and passwords
- Three reference letters from current library customers
- Certifications regarding tax laws and nondiscrimination
- Submit to
- Emily O'Neal at Deschutes Public Library, 61956 SE Santorini St., Bend, OR 97702
- Scope location
- Deschutes County; Bend, Redmond, La Pine, Sisters, and Sunriver, Oregon
Questions about this RFP
How do I respond to this RFP from Deschutes Public Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Emily O'Neal at Deschutes Public Library, 61956 SE Santorini St., Bend, OR 97702. For questions, contact Emily O'Neal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Deschutes Public Library District in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emily O'Neal. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ten printed proposal packages, Electronic copy on USB or other portable storage, Product demo logins/passwords, Three reference letters, Required certifications and statements. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Deschutes Public Library District?
All active and historical solicitations from Deschutes Public Library District are tracked and searchable. As a library district agency, Deschutes Public Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Electronic copy on USB drive, product demo logins and passwords, three reference letters from current library customers, certifications regarding tax laws and nondiscrimination. Review the full document from Deschutes Public Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Deschutes County; Bend, Redmond, La Pine, Sisters, and Sunriver, Oregon. Review the full solicitation for detailed scope requirements.