Deschutes Public Library District Primary Materials Vendor RFP 2026
Deschutes Public Library DistrictLibrary District · Bend, OR- Due
- Mar 30, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Contract term
- Annual fiscal year basis beginning July 1 and ending June 30; resulting purchasing agreement duration not explicitly stated. years
- Primary contact
- Emily O'Neal
The 30-second brief
Deschutes Public Library District seeks a primary vendor to provide books, AV materials, and acquisition services for facilities in Bend, Redmond, La Pine, Sisters, and Sunriver. Proposals are due by March 30, 2026.
Ten completed packages, Electronic copy on USB drive, Written responses, Product demo logins, Three reference letters, Statement of expense, Certification of truth, Tax law certification
Availability, delivery, service, product compatibility
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Summary
Deschutes Public Library District seeks a primary vendor to provide books, AV materials, and acquisition services for facilities in Bend, Redmond, La Pine, Sisters, and Sunriver. Proposals are due by March 30, 2026.
EVALUATION CRITERIA
4- Availability
- Delivery
- Service
- Product compatibility
REQUIRED DELIVERABLES
8- Ten completed packages
- Electronic copy on USB drive
- Written responses
- Product demo logins
- Three reference letters
- Statement of expense
- Certification of truth
- Tax law certification
REQUIRED ATTACHMENTS
USB drive, reference letters
- Submit to
- 61956 SE Santorini St., Bend OR 97702
- Scope location
- Bend, Redmond, La Pine, Sisters, and Sunriver, OR
Questions about this RFP
How do I respond to this RFP from Deschutes Public Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 61956 SE Santorini St., Bend OR 97702. For questions, contact Emily O'Neal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Deschutes Public Library District in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emily O'Neal. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ten completed packages, Electronic copy on USB drive, Written responses, Product demo logins, Three reference letters, Statement of expense, Certification of truth, Tax law certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Availability, delivery, service, product compatibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Deschutes Public Library District?
All active and historical solicitations from Deschutes Public Library District are tracked and searchable. As a library district agency, Deschutes Public Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is Annual fiscal year basis beginning July 1 and ending June 30; resulting purchasing agreement duration not explicitly stated. years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: USB drive, reference letters. Review the full document from Deschutes Public Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bend, Redmond, La Pine, Sisters, and Sunriver, OR. Review the full solicitation for detailed scope requirements.