Department of Labor and Industry - Medical Case Management Services SWIF - IFB 6100066211 (2026)
Pennsylvania Department of Labor and Industry | Commonwealth of PennsylvaniaState · Harrisburg, PA- Due
- Oct 30, 2026
- 1 day left
- Posted
- Sep 8, 2026
- Contract term
- 3 years
- Primary contact
- Christine Newton
- (717) 346-7667
The 30-second brief
The Commonwealth of Pennsylvania, Department of Labor and Industry, on behalf of the State Workers' Insurance Fund (SWIF), is soliciting bids for professional, on-demand Field Based Medical Case Management Services and Workers' Compensation Medicare Set-Aside (WCMSA) services. Services include medical and rehabilitation needs assessment, treatment coordination, communication with medical providers and claim staff, return-to-work facilitation, and ongoing case management provided by Registered Nurses (RNs) throughout Pennsylvania. Estimated service hours are 8,000 in Territory A, 4,000 in Territory B, and 8,000 in Territory C annually. The initial contract term is three years with two successive one-year renewal options. Bidders must have a minimum of five years of experience providing field-based medical case management for workers' compensation claims in Pennsylvania and hold Utilization Review Accreditation Commission (URAC) accreditation in medical case management. The submission deadline is October 30, 2026, at 4:00 PM ET. Bids must be submitted electronically via the PA Supplier Portal.
Price
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Summary
The Commonwealth of Pennsylvania, Department of Labor and Industry, on behalf of the State Workers' Insurance Fund (SWIF), is soliciting bids for professional, on-demand Field Based Medical Case Management Services and Workers' Compensation Medicare Set-Aside (WCMSA) services.
Services include medical and rehabilitation needs assessment, treatment coordination, communication with medical providers and claim staff, return-to-work facilitation, and ongoing case management provided by Registered Nurses (RNs) throughout Pennsylvania. Estimated service hours are 8,000 in Territory A, 4,000 in Territory B, and 8,000 in Territory C annually. The initial contract term is three years with two successive one-year renewal options. Bidders must have a minimum of five years of experience providing field-based medical case management for workers' compensation claims in Pennsylvania and hold Utilization Review Accreditation Commission (URAC) accreditation in medical case management. The submission deadline is October 30, 2026, at 4:00 PM ET. Bids must be submitted electronically via the PA Supplier Portal.
EVALUATION CRITERIA
Price
REQUIRED ATTACHMENTS
3- Attachment A - Price Rate Sheet
- Worker Protection and Investment Certification Form
- Iran Free Procurement Certification Form
- Submit to
- https://www.pasupplierportal.state.pa.us
- Duration
- 60 months
- Scope location
- Harrisburg, PA
- Reported agency
- Department of Labor and Industry
Questions about this IFB
How do I respond to this IFB from Pennsylvania Department of Labor and Industry | Commonwealth of Pennsylvania?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.pasupplierportal.state.pa.us. For questions, contact Christine Newton.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Pennsylvania Department of Labor and Industry | Commonwealth of Pennsylvania in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christine Newton at (717) 346-7667. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pennsylvania Department of Labor and Industry | Commonwealth of Pennsylvania?
All active and historical solicitations from Pennsylvania Department of Labor and Industry | Commonwealth of Pennsylvania are tracked and searchable. As a state agency, Pennsylvania Department of Labor and Industry | Commonwealth of Pennsylvania regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Price Rate Sheet, Worker Protection and Investment Certification Form, Iran Free Procurement Certification Form. Review the full document from Pennsylvania Department of Labor and Industry | Commonwealth of Pennsylvania for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harrisburg, PA. Review the full solicitation for detailed scope requirements.