Department of Fisheries and Oceans - Herring Biological Sampling - RFP 30008238, 2026
- Due
- Nov 16, 2026
- 9 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Jackie Longmire
- (506) 429-2403
The 30-second brief
Fisheries and Oceans Canada (DFO) requires laboratory processing services for British Columbia (BC) herring biological samples collected from commercial fisheries, test fisheries, and research activities under solicitation 30008238. The selected contractor will provide qualified personnel, laboratory facilities, equipment, and materials to process approximately 200 to 250 herring samples annually, with each sample typically containing about 100 fish. Services include recording biological data such as fish length, weight, sex, gonad measurements, maturity stage, and scale collection for age determination, as well as entering data into an MS Access database, preparing scale slides, conducting quality control, and maintaining daily electronic data backups. Processing occurs annually between March 1 and May 15. The submission deadline is November 16, 2026. Evaluation is based on lowest evaluated price with mandatory technical criteria.
Herring Biological Sample Processing Database, Herring Scale Slides, Sample Labels, Electronic Data Backup Files
Lowest Evaluated Price with Mandatory Technical Criteria, Technical Evaluation (Mandatory Technical Criteria, Point Rated Criteria: Herring Sample Processing Approach, Collective Experience)
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Summary
Fisheries and Oceans Canada (DFO) requires laboratory processing services for British Columbia (BC) herring biological samples collected from commercial fisheries, test fisheries, and research activities under solicitation 30008238.
The selected contractor will provide qualified personnel, laboratory facilities, equipment, and materials to process approximately 200 to 250 herring samples annually, with each sample typically containing about 100 fish. Services include recording biological data such as fish length, weight, sex, gonad measurements, maturity stage, and scale collection for age determination, as well as entering data into an MS Access database, preparing scale slides, conducting quality control, and maintaining daily electronic data backups. Processing occurs annually between March 1 and May 15. The submission deadline is November 16, 2026. Evaluation is based on lowest evaluated price with mandatory technical criteria.
EVALUATION CRITERIA
Lowest Evaluated Price with Mandatory Technical Criteria, Technical Evaluation (Mandatory Technical Criteria, Point Rated Criteria: Herring Sample Processing Approach, Collective Experience)
REQUIRED DELIVERABLES
4- Herring Biological Sample Processing Database
- Herring Scale Slides
- Sample Labels
- Electronic Data Backup Files
REQUIRED ATTACHMENTS
5- Offer Submission Form
- Offeror Declaration Form
- Pricing Schedule
- List of Names for integrity verification
- Integrity Declaration Form
REQUIRED STAFFING
Project Manager, Sampling Technician
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- British Columbia, Canada
- Reported agency
- Department of Fisheries and Oceans
Questions about this RFP
How do I respond to this RFP from Fisheries and Oceans Canada?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jackie Longmire.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fisheries and Oceans Canada in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jackie Longmire at (506) 429-2403. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Sampling Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Herring Biological Sample Processing Database, Herring Scale Slides, Sample Labels, Electronic Data Backup Files. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Evaluated Price with Mandatory Technical Criteria, Technical Evaluation (Mandatory Technical Criteria, Point Rated Criteria: Herring Sample Processing Approach, Collective Experience)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fisheries and Oceans Canada?
All active and historical solicitations from Fisheries and Oceans Canada are tracked and searchable. As a federal agency, Fisheries and Oceans Canada regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer Submission Form, Offeror Declaration Form, Pricing Schedule, List of Names for integrity verification, Integrity Declaration Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fisheries and Oceans Canada for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: British Columbia, Canada. Review the full solicitation for detailed scope requirements.