Department of Environmental Quality - Printer Repair and Maintenance for the Vehicle Inspection Program - S-34000-00017962 (2026)
Oregon Department of Environmental QualityState · Portland, OR- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 2 years
- Primary contact
- Tempest Roberts
- (971) 673-1630
The 30-second brief
The Department of Environmental Quality (DEQ) is issuing this Request for Quotes (RFQ) # S-34000-00017962 to establish a contract for printer repair and maintenance services for DEQ-owned Hewlett-Packard (HP) printers at the Vehicle Inspection Program (VIP). The scope covers approximately 151 HP LaserJet M600 Series printers and 10 HP LaserJet M607 Series printers located across six emission testing stations in the Portland metropolitan area, one in Medford, and the Technical Center. The initial contract term is two (2) years, with a total potential term not to exceed five (5) years. Required submissions include Attachments 1 (Cost Submittal Form) and 2 (Bidders Cover Sheet) electronically via OregonBuys by October 2, 2026, at 5:00 PM PST. Evaluation is based on lowest price, with a 10% preference applied for Oregon Small Business Enterprises (OSBEs).
Printer repair and maintenance services for approximately 151 HP LaserJet M600 Series printers and 10 HP LaserJet M607 Series printers
Lowest price
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Summary
The Department of Environmental Quality (DEQ) is issuing this Request for Quotes (RFQ) # S-34000-00017962 to establish a contract for printer repair and maintenance services for DEQ-owned Hewlett-Packard (HP) printers at the Vehicle Inspection Program (VIP).
The scope covers approximately 151 HP LaserJet M600 Series printers and 10 HP LaserJet M607 Series printers located across six emission testing stations in the Portland metropolitan area, one in Medford, and the Technical Center. The initial contract term is two (2) years, with a total potential term not to exceed five (5) years. Required submissions include Attachments 1 (Cost Submittal Form) and 2 (Bidders Cover Sheet) electronically via OregonBuys by October 2, 2026, at 5:00 PM PST. Evaluation is based on lowest price, with a 10% preference applied for Oregon Small Business Enterprises (OSBEs).
EVALUATION CRITERIA
Lowest price
REQUIRED DELIVERABLES
Printer repair and maintenance services for approximately 151 HP LaserJet M600 Series printers and 10 HP LaserJet M607 Series printers
REQUIRED ATTACHMENTS
Attachment 1-Cost Submittal Form, Attachment 2-Bidders Cover Sheet
REQUIRED STAFFING
3- Submit to
- https://oregonbuys.gov/bso/external/bidDetail.sda?docId=S-34000-00017962&external=true&parentUrl=close
- Duration
- 60 months
- Scope location
- Portland, OR
- Reported agency
- State of Oregon
Questions about this RFQ
How do I respond to this RFQ from Oregon Department of Environmental Quality?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://oregonbuys.gov/bso/external/bidDetail.sda?docId=S-34000-00017962&external=true&parentUrl=close. For questions, contact Tempest Roberts.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Department of Environmental Quality in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tempest Roberts at (971) 673-1630. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Standard On-Site Repair, Emergency / Expedited Service, Preventive Maintenance. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Printer repair and maintenance services for approximately 151 HP LaserJet M600 Series printers and 10 HP LaserJet M607 Series printers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Department of Environmental Quality?
All active and historical solicitations from Oregon Department of Environmental Quality are tracked and searchable. As a state agency, Oregon Department of Environmental Quality regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1-Cost Submittal Form, Attachment 2-Bidders Cover Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Department of Environmental Quality for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, OR. Review the full solicitation for detailed scope requirements.