Department of Environmental Quality On-Call HVAC Services for Vehicle Inspection Program RFP S-34000-00017370 (2026)
Oregon Department of Environmental QualityState · Portland, OR- Due
- Oct 29, 2026
- 1 day left
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Tempest Roberts
- (971) 673-1630
The 30-second brief
The State of Oregon Department of Environmental Quality is issuing an intermediate procurement for on-call heating, ventilation, and air conditioning (HVAC) services in support of the Vehicle Inspection Program. The required services include quarterly inspections, preventive maintenance, troubleshooting, and repair of HVAC systems at vehicle emissions testing stations and administrative locations in Gresham, Hillsboro, and Portland, Oregon. The initial contract term is for one year with renewal options up to a cumulative maximum of 10 years. Proposals are due by October 29, 2026, at 5:00 PM Pacific Time. Vendors must possess a valid Oregon Construction Contractors Board (CCB) contractor license authorizing HVAC work, EPA Section 608 Certification, and relevant commercial experience.
Experience Outline (200 points), Reference Check Form (100 points), Cost Evaluation (100 points)
Get the decision makers at Oregon Department of Environmental Quality before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The State of Oregon Department of Environmental Quality is issuing an intermediate procurement for on-call heating, ventilation, and air conditioning (HVAC) services in support of the Vehicle Inspection Program.
The required services include quarterly inspections, preventive maintenance, troubleshooting, and repair of HVAC systems at vehicle emissions testing stations and administrative locations in Gresham, Hillsboro, and Portland, Oregon. The initial contract term is for one year with renewal options up to a cumulative maximum of 10 years. Proposals are due by October 29, 2026, at 5:00 PM Pacific Time. Vendors must possess a valid Oregon Construction Contractors Board (CCB) contractor license authorizing HVAC work, EPA Section 608 Certification, and relevant commercial experience.
EVALUATION CRITERIA
- Submit to
- https://oregonbuys.gov/bso/external/bidDetail.sda?docId=S-34000-00017370&external=true&parentUrl=close
- Duration
- 120 months
- Scope location
- Portland, OR
- Reported agency
- Department of Environmental Quality
Questions about this RFP
How do I respond to this RFP from Oregon Department of Environmental Quality?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Submissions should be delivered to: https://oregonbuys.gov/bso/external/bidDetail.sda?docId=S-34000-00017370&external=true&parentUrl=close. For questions, contact Tempest Roberts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oregon Department of Environmental Quality in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tempest Roberts at (971) 673-1630. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience Outline (200 points), Reference Check Form (100 points), Cost Evaluation (100 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Department of Environmental Quality?
All active and historical solicitations from Oregon Department of Environmental Quality are tracked and searchable. As a state agency, Oregon Department of Environmental Quality regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Oregon Department of Environmental Quality for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, OR. Review the full solicitation for detailed scope requirements.