Department of Conservation and Recreation - Conference Room Space and Catering Services for DCR 2027 Leadership Academy - BD-27-1020-DCRFS-DC367-135073 (2026)
Massachusetts Department of Conservation and Recreation | Commonwealth of MassachusettsState · Boston, MA- Due
- Nov 17, 2026
- 3 days left
- Posted
- Nov 3, 2026
- Primary contact
- Karim Glasgow
- (508) 852-8008
The 30-second brief
The Department of Conservation and Recreation is seeking availability and pricing for conference facilities, catering services, hotel accommodations, and AV equipment to host its 2027 Leadership Academy over two consecutive days in early April 2027. The scope includes temporary rental of conference space, plenary space for up to 300 participants, 7 to 10 break-out rooms, a registration and display area, breakfast and lunch catering options, overnight accommodations, and audio/visual equipment. PRF86 Category 4 vendors are invited to view and respond. Responses are due by November 17, 2026, and must be submitted electronically via the COMMBUYS system. Evaluation criteria include ability to meet space needs for up to 300 guests, prior history providing goods and services to DCR, and competitive discount pricing for increased quantities.
Conference space and facilities; Plenary space; Break-out rooms; Registration area; Breakfast items; Lunch options (Concession-style and guaranteed 200+); Overnight accommodations; Audio/visual equipment (LCD projector, Laptop, Screen, Easel)
Ability of goods and services offered to meet DCR conference space needs for up to 300 guests, Prior history providing goods and services to DCR, Competitive discount pricing for increased quantities
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Summary
The Department of Conservation and Recreation is seeking availability and pricing for conference facilities, catering services, hotel accommodations, and AV equipment to host its 2027 Leadership Academy over two consecutive days in early April 2027.
The scope includes temporary rental of conference space, plenary space for up to 300 participants, 7 to 10 break-out rooms, a registration and display area, breakfast and lunch catering options, overnight accommodations, and audio/visual equipment. PRF86 Category 4 vendors are invited to view and respond. Responses are due by November 17, 2026, and must be submitted electronically via the COMMBUYS system. Evaluation criteria include ability to meet space needs for up to 300 guests, prior history providing goods and services to DCR, and competitive discount pricing for increased quantities.
EVALUATION CRITERIA
Ability of goods and services offered to meet DCR conference space needs for up to 300 guests, Prior history providing goods and services to DCR, Competitive discount pricing for increased quantities
REQUIRED DELIVERABLES
8- Conference space and facilities
- Plenary space
- Break-out rooms
- Registration area
- Breakfast items
- Lunch options (Concession-style and guaranteed 200+)
- Overnight accommodations
- Audio/visual equipment (LCD projector, Laptop, Screen, Easel)
- Submit to
- COMMBUYS system (https://www.commbuys.com)
- Scope location
- Boston, MA
- Reported agency
- Department of Conservation and Recreation
Questions about this RFP
How do I respond to this RFP from Massachusetts Department of Conservation and Recreation | Commonwealth of Massachusetts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: COMMBUYS system (https://www.commbuys.com). For questions, contact Karim Glasgow.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Massachusetts Department of Conservation and Recreation | Commonwealth of Massachusetts in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karim Glasgow at (508) 852-8008. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conference space and facilities; Plenary space; Break-out rooms; Registration area; Breakfast items; Lunch options (Concession-style and guaranteed 200+); Overnight accommodations; Audio/visual equipment (LCD projector, Laptop, Screen, Easel). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of goods and services offered to meet DCR conference space needs for up to 300 guests, Prior history providing goods and services to DCR, Competitive discount pricing for increased quantities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Massachusetts Department of Conservation and Recreation | Commonwealth of Massachusetts?
All active and historical solicitations from Massachusetts Department of Conservation and Recreation | Commonwealth of Massachusetts are tracked and searchable. As a state agency, Massachusetts Department of Conservation and Recreation | Commonwealth of Massachusetts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Massachusetts Department of Conservation and Recreation | Commonwealth of Massachusetts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boston, MA. Review the full solicitation for detailed scope requirements.
