Department of Agricultural Resources - Agricultural Resource Fair Host Location - BD-27-1002-1003-001-133366 (2026)
Massachusetts Department of Agricultural Resources | Commonwealth of MassachusettsState · Suite 500 Boston, MA- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Duration
- 7 months
- Primary contact
- Mackenzie May
- (857) 505-0874
The 30-second brief
The Massachusetts Department of Agricultural Resources is seeking a venue to host a one-day Agricultural Resource Fair on March 5, 2027, with a weather rescheduling date of March 12, 2027, in Franklin County, MA. The facility must accommodate approximately 200 attendees, vendors, and staff, providing a main hall with 30-40 tables, electricity, parking, catering services for light refreshments, and at least two classroom spaces equipped with AV projection and sound systems for presentations. Responses are due by September 28, 2026. This procurement is a Small Procurement under the Small Business Purchasing Program (SBPP).
Overall quality of response, Vendor Capacity, Overall Best Value to the Commonwealth, price, experience, geographic location for ease of service, quality
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Summary
The Massachusetts Department of Agricultural Resources is seeking a venue to host a one-day Agricultural Resource Fair on March 5, 2027, with a weather rescheduling date of March 12, 2027, in Franklin County, MA. The facility must accommodate approximately 200 attendees, vendors, and staff, providing a main hall with 30-40 tables, electricity, parking, catering services for light refreshments, and at least two classroom spaces equipped with AV projection and sound systems for presentations.
Responses are due by September 28, 2026. This procurement is a Small Procurement under the Small Business Purchasing Program (SBPP).
EVALUATION CRITERIA
7- Overall quality of response
- Vendor Capacity
- Overall Best Value to the Commonwealth
- Price
- Experience
- Geographic location for ease of service
- Quality
REQUIRED ATTACHMENTS
Vendor’s Proposal, Attachment A- Prompt Pay Discount Form
- Submit to
- https://www.commbuys.com
- Scope location
- Franklin County, MA
- Reported agency
- Massachusetts Department of Agricultural Resources
Questions about this RFO
How do I respond to this RFO from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.commbuys.com. For questions, contact Mackenzie May.
Can small businesses or minority-owned firms bid on this RFO?
Most government agencies, including Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFO submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mackenzie May at (857) 505-0874. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall quality of response, Vendor Capacity, Overall Best Value to the Commonwealth, price, experience, geographic location for ease of service, quality" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts?
All active and historical solicitations from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts are tracked and searchable. As a state agency, Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFO?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor’s Proposal, Attachment A- Prompt Pay Discount Form. Review the full document from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Franklin County, MA. Review the full solicitation for detailed scope requirements.
