DeKalb County School District Athletic Fields and Track Maintenance Services RFP 27-808
DeKalb County School DistrictSchool · Stone Mountain, GA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Lakesia Watkins
- (678) 676-0315
The 30-second brief
DeKalb County School District is requesting qualified vendors to submit proposals to provide comprehensive Athletic Turf, Artificial Turf, Running Track, and Athletic Field Maintenance Services for District-owned athletic facilities. Services include natural turf maintenance, artificial turf maintenance, running track maintenance, athletic event preparation, preventive maintenance, corrective maintenance, seasonal maintenance, turf health management, surface grooming, fertilization, weed management, insect and disease monitoring, aerification, overseeding, topdressing, mowing, edging, infield grooming, warning track maintenance, athletic surface cleanup, debris removal, vegetation management, irrigation system observation, and drainage observation across elementary, middle, high schools, and athletic stadiums in DeKalb County, Georgia. The submission deadline is October 20, 2026, at 2:00 PM EST. Proposals must be submitted electronically via IonWave. A mandatory virtual pre-proposal conference was held on September 17, 2026, and a mandatory site visit was held on September 18, 2026. The contract requires criminal background checks, business license, certificate of insurance, and compliance with the Illegal Immigration Reform and Enforcement Act of 2011.
Firm's Overview (20), Scope of Services (35), Firm's Relevant Experience and Expertise (20), Professional References (10), Cost Proposal (15)
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Summary
DeKalb County School District is requesting qualified vendors to submit proposals to provide comprehensive Athletic Turf, Artificial Turf, Running Track, and Athletic Field Maintenance Services for District-owned athletic facilities.
Services include natural turf maintenance, artificial turf maintenance, running track maintenance, athletic event preparation, preventive maintenance, corrective maintenance, seasonal maintenance, turf health management, surface grooming, fertilization, weed management, insect and disease monitoring, aerification, overseeding, topdressing, mowing, edging, infield grooming, warning track maintenance, athletic surface cleanup, debris removal, vegetation management, irrigation system observation, and drainage observation across elementary, middle, high schools, and athletic stadiums in DeKalb County, Georgia. The submission deadline is October 20, 2026, at 2:00 PM EST. Proposals must be submitted electronically via IonWave. A mandatory virtual pre-proposal conference was held on September 17, 2026, and a mandatory site visit was held on September 18, 2026. The contract requires criminal background checks, business license, certificate of insurance, and compliance with the Illegal Immigration Reform and Enforcement Act of 2011.
EVALUATION CRITERIA
REQUIRED STAFFING
4- Submit to
- https://dekalbschoolsga.ionwave.net
- Duration
- 60 months
- Scope location
- Stone Mountain, GA
Questions about this RFP
How do I respond to this RFP from DeKalb County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Submissions should be delivered to: https://dekalbschoolsga.ionwave.net. For questions, contact Lakesia Watkins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including DeKalb County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lakesia Watkins at (678) 676-0315. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Equipment Operator, Maintenance Technician, General Labor. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's Overview (20), Scope of Services (35), Firm's Relevant Experience and Expertise (20), Professional References (10), Cost Proposal (15)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from DeKalb County School District?
All active and historical solicitations from DeKalb County School District are tracked and searchable. As a school agency, DeKalb County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from DeKalb County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stone Mountain, GA. Review the full solicitation for detailed scope requirements.