Deerfield Public Schools RFP Copier Replacement and Maintenance 2026
Deerfield SD 109School · Deerfield, IL- Due
- Mar 4, 2026
- Deadline passed
- Posted
- Feb 19, 2026
- Primary contact
- Bennett Kostecki
- (847) 945-1844
The 30-second brief
Deerfield Public Schools District 109 is seeking proposals for the replacement and maintenance of copiers. The project includes replacing 20 high-production MFD copiers, providing full-service maintenance, and supporting existing printers.
Installation, Training, And maintenance of copiers; full-service maintenance for digital copiers; integrated solutions for print awareness and monitoring; service costs for networked printers; support for PaperCut; quarterly reviews; replacement of 20 high-production MFD copiers.
Cost, Relevant experience & resources of the organization, References and prior performance, Technical service support, Price and conformity to plans and specifications, Value added
Hear what Deerfield SD 109 plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Deerfield Public Schools District 109 is seeking proposals for the replacement and maintenance of copiers. The project includes replacing 20 high-production MFD copiers, providing full-service maintenance, and supporting existing printers.
EVALUATION CRITERIA
6- Cost
- Relevant experience & resources of the organization
- References and prior performance
- Technical service support
- Price and conformity to plans and specifications
- Value added
REQUIRED DELIVERABLES
7- Installation, Training, And maintenance of copiers
- Full-service maintenance for digital copiers
- Integrated solutions for print awareness and monitoring
- Service costs for networked printers
- Support for PaperCut
- Quarterly reviews
- Replacement of 20 high-production MFD copiers
REQUIRED ATTACHMENTS
3- Attachment A: FACILITY ADDRESS
- Attachment B: REFERENCES
- Attachment C: PRICE PROPOSAL
- Submit to
- Deerfield Public Schools District 109, Attn: Bennett Kostecki, 517 Deerfield Rd., Deerfield, IL 60015
- Scope location
- Deerfield, IL
- Reported agency
- Deerfield Public Schools District 109
Questions about this RFP
How do I respond to this RFP from Deerfield SD 109?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Deerfield Public Schools District 109, Attn: Bennett Kostecki, 517 Deerfield Rd., Deerfield, IL 60015. For questions, contact Bennett Kostecki.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Deerfield SD 109 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bennett Kostecki at (847) 945-1844. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation, Training, And maintenance of copiers; full-service maintenance for digital copiers; integrated solutions for print awareness and monitoring; service costs for networked printers; support for PaperCut; quarterly reviews; replacement of 20 high-production MFD copiers.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Relevant experience & resources of the organization, References and prior performance, Technical service support, Price and conformity to plans and specifications, Value added" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Deerfield SD 109?
All active and historical solicitations from Deerfield SD 109 are tracked and searchable. As a school agency, Deerfield SD 109 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: FACILITY ADDRESS, Attachment B: REFERENCES, Attachment C: PRICE PROPOSAL. Review the full document from Deerfield SD 109 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Deerfield, IL. Review the full solicitation for detailed scope requirements.