DCPS Audio Visual (AV) System Services IFB GAGA-2026-I-0240 2026
District of Columbia Public SchoolsSchool · Washington, DC- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 1 year
- Primary contact
- Yawovi Klouvi
- (202) 770-6117
The 30-second brief
District of Columbia Public Schools (DCPS) is soliciting bids under IFB GAGA-2026-I-0240 for comprehensive Audio Visual (AV) system services. The scope includes ongoing routine and preventative maintenance, assessment, repair, replacement, design, and installation for both integrated/installed and portable AV equipment across 117 schools and 4 administrative centers. Equipment includes interactive displays, smart boards, projectors, sound systems, and digital signage. The contract features a base year (Oct 2026 - Sept 2027) with four one-year option periods. Bidders must provide AV certified technicians and proof of SMART technical professional certification. A mandatory 35% subcontracting requirement applies for contracts over $250,000. Electronic bids are due via email to [email protected] by 12:00 PM EST on August 17, 2026.
Contract Management Plan, Quality Control Plan, Weekly update progress and plan, Monthly Contract Status and Progress Report, Program and Project Plans, Annual Service Schedule
Most Advantageous to the District, cost or price, technical and other factors, CBE preferences
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Summary
District of Columbia Public Schools (DCPS) is soliciting bids under IFB GAGA-2026-I-0240 for comprehensive Audio Visual (AV) system services.
The scope includes ongoing routine and preventative maintenance, assessment, repair, replacement, design, and installation for both integrated/installed and portable AV equipment across 117 schools and 4 administrative centers. Equipment includes interactive displays, smart boards, projectors, sound systems, and digital signage. The contract features a base year (Oct 2026 - Sept 2027) with four one-year option periods. Bidders must provide AV certified technicians and proof of SMART technical professional certification. A mandatory 35% subcontracting requirement applies for contracts over $250,000. Electronic bids are due via email to [email protected] by 12:00 PM EST on August 17, 2026.
EVALUATION CRITERIA
4- Most Advantageous to the District
- Cost or price
- Technical and other factors
- CBE preferences
REQUIRED DELIVERABLES
6- Contract Management Plan
- Quality Control Plan
- Weekly update progress and plan
- Monthly Contract Status and Progress Report
- Program and Project Plans
- Annual Service Schedule
REQUIRED ATTACHMENTS
7- Standard Contract Provisions
- Wage Determination
- EEO Employer Information Report
- First Source Employment Agreement
- Living Wage Notice
- Tax Certification Affidavit
- Subcontracting Plan
REQUIRED STAFFING
On site Technicians
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Washington, DC
Questions about this IFB
How do I respond to this IFB from District of Columbia Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Yawovi Klouvi.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including District of Columbia Public Schools in DC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yawovi Klouvi at (202) 770-6117. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: On site Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Contract Management Plan, Quality Control Plan, Weekly update progress and plan, Monthly Contract Status and Progress Report, Program and Project Plans, Annual Service Schedule. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Most Advantageous to the District, cost or price, technical and other factors, CBE preferences" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from District of Columbia Public Schools?
All active and historical solicitations from District of Columbia Public Schools are tracked and searchable. As a school agency, District of Columbia Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Standard Contract Provisions, Wage Determination, EEO Employer Information Report, First Source Employment Agreement, Living Wage Notice, Tax Certification Affidavit, Subcontracting Plan. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from District of Columbia Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washington, DC. Review the full solicitation for detailed scope requirements.