DCF Grant Request for Proposal (RFP) TEFAP Request for Proposal
Kansas Department for Children and Families | State of KansasState · Topeka, KS- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 20, 2025
- Duration
- 12 months
- Primary contact
- DCF Pre-Award Manager
The 30-second brief
The Kansas Department for Children and Families (DCF) is issuing a Request for Proposal (RFP) for The Emergency Food Assistance Program (TEFAP). This program aims to provide commodity foods to income-eligible households in Kansas through partnerships with local organizations. The RFP outlines the application process, eligibility requirements, funding information, and selection criteria for organizations seeking to operate TEFAP activities.
Coordination of TEFAP activities, acquisition and training of sub distributing agencies, food distribution, reporting and compliance.
Program Abstract (5 points), Program Narrative (65 points), Grant Budget Request, Budget Narrative/Justification, and Cost Allocation Plan (10 points), Risk and Internal Control Assessment (20 points).
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Summary
The Kansas Department for Children and Families (DCF) is issuing a Request for Proposal (RFP) for The Emergency Food Assistance Program (TEFAP).
This program aims to provide commodity foods to income-eligible households in Kansas through partnerships with local organizations. The RFP outlines the application process, eligibility requirements, funding information, and selection criteria for organizations seeking to operate TEFAP activities.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Coordination of TEFAP activities
- Acquisition and training of sub distributing agencies
- Food distribution
- Reporting and compliance
REQUIRED ATTACHMENTS
24- Grant Application Information Sheet
- Grant Budget Request
- Executive Order 18-04 Acknowledgement Memorandum
- 2018 Boycott of Israel Certification
- Debarment Memorandum
- Specific Terms and Conditions
- Contractual Provisions
- Special Provisions Incorporated by Reference
- Business Associates Agreement
- Telecommunications Certification of Company
- Pre-Award Risk Assessment and supporting documents
- Licensing/Accreditation/Certification Documentation
- List of Board of Directors
- Board Member Conflict-of-Interest Statement
- Delegation of Authority from Board of Directors
- Organizational Chart/Description
- Articles of Incorporation
- Bylaws
- IRS Determination Letter
- Form 990 or 990-EZ
- Audit reports and management letters
- Results from audits on direct federal awards
- Indirect cost rate agreement
- List of all subawards
- Submit to
- DCF Pre-Award Manager, Office of Grants and Contracts, Kansas Department for Children and Families, DCF Administration Building, 555 S. Kansas Ave., 5th Floor, Topeka, KS 66603 (hard copy/flash drive) or [email protected] (electronic submission).
- Scope location
- Kansas
- Reported agency
- Kansas Department for Children and Families (DCF)
Questions about this RFP
How do I respond to this RFP from Kansas Department for Children and Families | State of Kansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DCF Pre-Award Manager, Office of Grants and Contracts, Kansas Department for Children and Families, DCF Administration Building, 555 S. Kansas Ave., 5th Floor, Topeka, KS 66603 (hard copy/flash drive) or [email protected] (electronic submission).. For questions, contact DCF Pre-Award Manager.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kansas Department for Children and Families | State of Kansas in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is DCF Pre-Award Manager. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Coordination of TEFAP activities, acquisition and training of sub distributing agencies, food distribution, reporting and compliance.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Program Abstract (5 points), Program Narrative (65 points), Grant Budget Request, Budget Narrative/Justification, and Cost Allocation Plan (10 points), Risk and Internal Control Assessment (20 points)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kansas Department for Children and Families | State of Kansas?
All active and historical solicitations from Kansas Department for Children and Families | State of Kansas are tracked and searchable. As a state agency, Kansas Department for Children and Families | State of Kansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Grant Application Information Sheet, Grant Budget Request, Executive Order 18-04 Acknowledgement Memorandum, 2018 Boycott of Israel Certification, Debarment Memorandum, Specific Terms and Conditions,. Review the full document from Kansas Department for Children and Families | State of Kansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kansas. Review the full solicitation for detailed scope requirements.