Dauphin County Court of Common Pleas - Verbatim Transcription Typing Services RFP 2026
Dauphin CountyCounty · Harrisburg, PA- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 1 year
- Primary contact
- Stephen B. Libhart
- (717) 780-6632
The 30-second brief
The Twelfth Judicial District of Pennsylvania is seeking proposals for verbatim transcription typing services for electronic sound recordings of court proceedings for the Dauphin County Court of Common Pleas. The scope involves producing transcripts from digital multi-track audio recordings without an in-person court reporter, utilizing transcription software supporting complete channel isolation and USB foot-pedals. Vendors must provide time-sensitive delivery options including daily (18 hours), expedited (72 hours), and ordinary (5-10 business days) services, while meeting format requirements under Pa.R.J.A. 4010. The estimated volume is approximately 125,000 pages of original copy annually. Submissions are due by October 30, 2026, at 4:30 P.M. E.D.T. The initial contract term is one year with renewal options up to a total of 36 months.
Proposed costs or prices, operational techniques
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Summary
The Twelfth Judicial District of Pennsylvania is seeking proposals for verbatim transcription typing services for electronic sound recordings of court proceedings for the Dauphin County Court of Common Pleas.
The scope involves producing transcripts from digital multi-track audio recordings without an in-person court reporter, utilizing transcription software supporting complete channel isolation and USB foot-pedals. Vendors must provide time-sensitive delivery options including daily (18 hours), expedited (72 hours), and ordinary (5-10 business days) services, while meeting format requirements under Pa.R.J.A. 4010. The estimated volume is approximately 125,000 pages of original copy annually. Submissions are due by October 30, 2026, at 4:30 P.M. E.D.T. The initial contract term is one year with renewal options up to a total of 36 months.
EVALUATION CRITERIA
Proposed costs or prices, operational techniques
REQUIRED ATTACHMENTS
11- Proposal Cost Form
- Non-Collusion Affidavit
- Disclosure of Ownership Form
- Professional/Goods/Service Entity Information Form
- Qualification Affidavit
- Acknowledgement of Corrections
- Additions and Deletions Form
- Statement of Indebtedness Form
- Agreement for Payment of Commodity/Service Form
- Letter of Qualification
- Letter of Intent
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Harrisburg, PA
- Reported agency
- County of Dauphin
Questions about this RFP
How do I respond to this RFP from Dauphin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Stephen B. Libhart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dauphin County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen B. Libhart at (717) 780-6632. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed costs or prices, operational techniques" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dauphin County?
All active and historical solicitations from Dauphin County are tracked and searchable. As a county agency, Dauphin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cost Form, Non-Collusion Affidavit, Disclosure of Ownership Form, Professional/Goods/Service Entity Information Form, Qualification Affidavit, Acknowledgement of Corrections, Additions and De. Review the full document from Dauphin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harrisburg, PA. Review the full solicitation for detailed scope requirements.