Dane County - Automated License Plate Reader (ALPR) System With Fixed Infrastructure and Cloud-Based Evidence Management - 2026-RFP-054-PR (2026)
Dane CountyCounty · Madison, WI- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Contract term
- 5 years
- Primary contact
- Megan Rogan
- (608) 283-1487
The 30-second brief
Dane County Sheriff's Office requests proposals for an Automated License Plate Reader (ALPR) system featuring fixed infrastructure cameras, cloud-based data management, and integration with existing cloud software platforms. The initial deployment anticipates 26 fixed ALPR cameras supporting real-time and historical query capabilities, mobile application access, system training, and ongoing technical support. Proposers must address strict data privacy, civil liberties, security compliance including CJIS, SOC 2 Type II, and ISO/IEC 27001/27701 certifications. The submission deadline is September 3, 2026, with a question deadline of August 20, 2026.
26 fixed ALPR cameras, Total Installation and Site Survey Cost, Training Costs, Integration fees for connection to DCSO's existing platforms (AXON Mobile Evidence and Spillman), Annual Support & Maintenance (Years 1-5), Annual Software Subscription (Years 1-5)
Qualifications, Implementation Schedule & Service Level Commitments (15 points), Hardware Requirements - Fixed ALPR Camera Infrastructure (15 points), Software Platform and Cloud Architecture (15 points), Platform Integration with Existing Agency Public Safety Technology Platforms (10 points), Mobile Application Capabilities (10 points), Data Ownership, Access, Retention, Privacy, and Legal Compliance (10 points), AI Use, Surveillance Limitations & Civil Liberties Protections (5 points), Cost (20 points), Local Vendor Preference (5 points)
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Summary
Dane County Sheriff's Office requests proposals for an Automated License Plate Reader (ALPR) system featuring fixed infrastructure cameras, cloud-based data management, and integration with existing cloud software platforms.
The initial deployment anticipates 26 fixed ALPR cameras supporting real-time and historical query capabilities, mobile application access, system training, and ongoing technical support. Proposers must address strict data privacy, civil liberties, security compliance including CJIS, SOC 2 Type II, and ISO/IEC 27001/27701 certifications. The submission deadline is September 3, 2026, with a question deadline of August 20, 2026.
EVALUATION CRITERIA
Qualifications, Implementation Schedule & Service Level Commitments (15 points), Hardware Requirements - Fixed ALPR Camera Infrastructure (15 points), Software Platform and Cloud Architecture (15 points), Platform Integration with Existing Agency Public Safety Technology Platforms (10 points), Mobile Application Capabilities (10 points), Data Ownership, Access, Retention, Privacy, and Legal Compliance (10 points), AI Use, Surveillance Limitations & Civil Liberties Protections (5 points), Cost (20 points), Local Vendor Preference (5 points)
REQUIRED DELIVERABLES
26 fixed ALPR cameras, Total Installation and Site Survey Cost, Training Costs, Integration fees for connection to DCSO's existing platforms (AXON Mobile Evidence and Spillman), Annual Support & Maintenance (Years 1-5), Annual Software Subscription (Years 1-5)
REQUIRED ATTACHMENTS
7- W-9 Form
- RFP Response Document
- Cost Proposal
- Proof of Independent Third-Party Auditing
- CJIS Compliance Documentation
- SOC 2 Report
- ISO/IEC 27001 and 27701 Certifications
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Scope location
- Madison, WI
Questions about this RFP
How do I respond to this RFP from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Megan Rogan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan Rogan at (608) 283-1487. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 26 fixed ALPR cameras, Total Installation and Site Survey Cost, Training Costs, Integration fees for connection to DCSO's existing platforms (AXON Mobile Evidence and Spillman), Annual Support & Maintenance (Years 1-5), Annual Software Subscription (Years 1-5). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Implementation Schedule & Service Level Commitments (15 points), Hardware Requirements - Fixed ALPR Camera Infrastructure (15 points), Software Platform and Cloud Architecture (15 poin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, RFP Response Document, Cost Proposal, Proof of Independent Third-Party Auditing, CJIS Compliance Documentation, SOC 2 Report, ISO/IEC 27001 and 27701 Certifications. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.