Dalton Public Schools FY26-27 VOIP RFP
Dalton City School DistrictSchool · Dalton, GA- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Contract term
- 3 years
- Primary contact
- Irene Jones
The 30-second brief
Dalton Public Schools (DPS) is soliciting proposals for a comprehensive VoIP phone system solution, including telephony services and hardware handsets. The scope covers approximately 1,100 standard IP phones and 50 mid-range IP phones, along with support or replacement for legacy infrastructure like Algo audio alerters and Yealink cordless systems. Mandatory requirements include e911 compliance (Kari's Law/Ray Baum's Act), SIP integration with Valcom PA systems, and centralized management. Proposals must be submitted in searchable PDF format on a flash drive plus a printed copy. Bids are due by September 25, 2026, at 3:00 PM. Evaluation is based on pricing (50 pts), technical specifications (35 pts), and prior experience (15 pts).
Searchable PDF on flash drive, Printed copy, SOC-2 report, Gap analysis report, Vendor reference sheet
Pricing (50 points), Technical Specifications (35 points), DPS Prior Experience (15 points)
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Summary
Dalton Public Schools (DPS) is soliciting proposals for a comprehensive VoIP phone system solution, including telephony services and hardware handsets.
The scope covers approximately 1,100 standard IP phones and 50 mid-range IP phones, along with support or replacement for legacy infrastructure like Algo audio alerters and Yealink cordless systems. Mandatory requirements include e911 compliance (Kari's Law/Ray Baum's Act), SIP integration with Valcom PA systems, and centralized management. Proposals must be submitted in searchable PDF format on a flash drive plus a printed copy. Bids are due by September 25, 2026, at 3:00 PM. Evaluation is based on pricing (50 pts), technical specifications (35 pts), and prior experience (15 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Searchable PDF on flash drive
- Printed copy
- SOC-2 report
- Gap analysis report
- Vendor reference sheet
REQUIRED ATTACHMENTS
9- Information on person preparing RFP packet
- Vendor Reference Sheet
- Proposers Declaration
- Certificate of Non-Discrimination
- Non-Collusion Affidavit
- State of Georgia Prompt Pay Act Affidavit
- W-9
- Contractor Affidavit and Agreement
- Cost Proposal
- Submit to
- 201 E. Franklin Street, Dalton, GA 30720
- Duration
- 60 months
- Scope location
- Dalton, GA
- Reported agency
- Dalton Public Schools
Questions about this RFP
How do I respond to this RFP from Dalton City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 201 E. Franklin Street, Dalton, GA 30720. For questions, contact Irene Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dalton City School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Irene Jones. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Searchable PDF on flash drive, Printed copy, SOC-2 report, Gap analysis report, Vendor reference sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing (50 points), Technical Specifications (35 points), DPS Prior Experience (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dalton City School District?
All active and historical solicitations from Dalton City School District are tracked and searchable. As a school agency, Dalton City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Information on person preparing RFP packet, Vendor Reference Sheet, Proposers Declaration, Certificate of Non-Discrimination, Non-Collusion Affidavit, State of Georgia Prompt Pay Act Affidavit, W-9, C. Review the full document from Dalton City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dalton, GA. Review the full solicitation for detailed scope requirements.