Dallas County - IFB Processing, Printing, and Mailing of Tax Statements - 2026-049-7134 (2026)
Dallas CountyCounty · Dallas, TX- Due
- Nov 19, 2026
- 7 days left
- Contract term
- 5 years
- Primary contact
- Rosa Golden
- (972) 219-3500
The 30-second brief
Dallas County is seeking a five-year service price agreement for the processing, printing, and mailing of property tax statements, postcards, notices, inserts, letters, and labels for the Dallas County Tax Office under solicitation 2026-049-7134. The scope of work includes laser printing OCR scannable tax statements, template mapping design, data conversion and mapping setup of ASCII files via FTP, warehousing envelope stock, sorting, bar coding, zip +4 CAS certification, bundling multiple bills, and first-class mail transport. Bidders must have printing and mailing facilities located within a fifteen-mile radius of the Dallas County Tax Assessor-Collector central office at 500 Elm Street, Dallas, Texas 75202. A virtual pre-bid meeting via Microsoft Teams is scheduled for October 16, 2026, at 10:00 a.m. CST, with questions due by October 20, 2026, at 10:00 a.m. CST through Bidnet. Bids are due by November 19, 2026, at 2:00 p.m. CST.
Processing, Printing, And mailing of tax statements, Postcards, Notices, Inserts, Letters, And labels
Lowest responsive and responsible bidder
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Summary
Dallas County is seeking a five-year service price agreement for the processing, printing, and mailing of property tax statements, postcards, notices, inserts, letters, and labels for the Dallas County Tax Office under solicitation 2026-049-7134.
The scope of work includes laser printing OCR scannable tax statements, template mapping design, data conversion and mapping setup of ASCII files via FTP, warehousing envelope stock, sorting, bar coding, zip +4 CAS certification, bundling multiple bills, and first-class mail transport. Bidders must have printing and mailing facilities located within a fifteen-mile radius of the Dallas County Tax Assessor-Collector central office at 500 Elm Street, Dallas, Texas 75202. A virtual pre-bid meeting via Microsoft Teams is scheduled for October 16, 2026, at 10:00 a.m. CST, with questions due by October 20, 2026, at 10:00 a.m. CST through Bidnet. Bids are due by November 19, 2026, at 2:00 p.m. CST.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
8- Processing
- Printing
- Mailing of tax statements
- Postcards
- Notices
- Inserts
- Letters
- Labels
REQUIRED ATTACHMENTS
3- Attachment A – Bid Sheet
- Attachment S - Small Business Enterprise (SBE) Forms
- Form 1295
- Submit to
- https://www.bidnetdirect.com/texas/dallas-county
- Scope location
- Dallas, TX
Questions about this IFB
How do I respond to this IFB from Dallas County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidnetdirect.com/texas/dallas-county. For questions, contact Rosa Golden.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Dallas County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rosa Golden at (972) 219-3500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Processing, Printing, And mailing of tax statements, Postcards, Notices, Inserts, Letters, And labels. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dallas County?
All active and historical solicitations from Dallas County are tracked and searchable. As a county agency, Dallas County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Bid Sheet, Attachment S - Small Business Enterprise (SBE) Forms, Form 1295. Review the full document from Dallas County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dallas, TX. Review the full solicitation for detailed scope requirements.