Covington County School District Instructional Technology Devices RFP 2026-2027
Covington County School DistrictSchool · Collins, MS- Due
- May 5, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Primary contact
- Candace Henderson
The 30-second brief
Covington County School District is seeking proposals for instructional technology devices (tablet-based) for PreK classrooms for the 2026-2027 school year. The procurement includes a base quantity of 43 devices with an optional expansion up to 64 devices. Requirements cover device specifications, operating system, application compatibility, user experience, accessories, warranty, and delivery. The process involves a two-step approach: proposal evaluation and a reverse auction for pricing.
Instructional Technology Devices (PreK), Protective cases, Charging solutions, Warranty, Optional services (setup, Device management, Etc.)
Responsiveness and responsibility, Pricing, Product compliance, Vendor qualifications and experience, Ability to deliver within the required timeframe, Compliance with federal, state, and local requirements
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Summary
Covington County School District is seeking proposals for instructional technology devices (tablet-based) for PreK classrooms for the 2026-2027 school year.
The procurement includes a base quantity of 43 devices with an optional expansion up to 64 devices. Requirements cover device specifications, operating system, application compatibility, user experience, accessories, warranty, and delivery. The process involves a two-step approach: proposal evaluation and a reverse auction for pricing.
EVALUATION CRITERIA
8- Responsiveness and responsibility
- Pricing
- Product compliance
- Vendor qualifications and experience
- Ability to deliver within the required timeframe
- Compliance with federal
- State
- Local requirements
REQUIRED DELIVERABLES
5- Instructional Technology Devices (PreK)
- Protective cases
- Charging solutions
- Warranty
- Optional services (setup, Device management, Etc.)
REQUIRED ATTACHMENTS
11- Cover Sheet
- Vendor Response Form
- BID Form
- Product Specifications and Description
- Compatibility and Functionality Statement
- Implementation and Delivery Timeline
- Resume or Organizational Profile and Three (3) Educational References
- Conflict of Interest/UEI/DUNS Form
- Anti-Lobbying Certification
- Code of Conduct Form
- Signed Addendum(s) to the Contract
- Submit to
- 108 Main Street, Collins, MS 39428 or www.centralbidding.com
- Scope location
- Collins, MS
Questions about this RFP
How do I respond to this RFP from Covington County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 108 Main Street, Collins, MS 39428 or www.centralbidding.com. For questions, contact Candace Henderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Covington County School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Candace Henderson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Instructional Technology Devices (PreK), Protective cases, Charging solutions, Warranty, Optional services (setup, Device management, Etc.). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness and responsibility, Pricing, Product compliance, Vendor qualifications and experience, Ability to deliver within the required timeframe, Compliance with federal, state, and local requir..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Covington County School District?
All active and historical solicitations from Covington County School District are tracked and searchable. As a school agency, Covington County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, Vendor Response Form, BID Form, Product Specifications and Description, Compatibility and Functionality Statement, Implementation and Delivery Timeline, Resume or Organizational Profile a. Review the full document from Covington County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Collins, MS. Review the full solicitation for detailed scope requirements.