Coventry Public Schools Propane Fuel Delivery & Equipment Services RFQ FY26-FY27 - FY26-FY27 PROPANE BID
Coventry School DistrictSchool · Coventry, RI- Due
- Nov 30, 2026
- 18 days left
- Posted
- Nov 9, 2026
- Contract term
- 2 years
- Primary contact
- Christopher DeVerna
- (401) 822-9400
The 30-second brief
Coventry Public Schools requests sealed bids for propane fuel delivery and equipment maintenance services for an estimated total volume of approximately 32,000 to 33,000 gallons annually across municipal and school facilities, including Washington Oak Elementary School, Western Coventry Elementary School, and the CPS Facilities & Maintenance Shop. The contract term spans two years from January 1, 2027 through January 1, 2029, with a one-year extension option and a guaranteed maximum price per gallon with monthly market-based price adjustments. Services include ASTM D1835-05 and NFPA 58 compliant LP gas, automatic delivery schedules, call-in requirements, and exterior equipment maintenance from the regulator to the tank. Submission deadline is November 30, 2026 at 11:00 AM, with a mandatory pre-bid walkthrough on November 19, 2026, and questions due by November 23, 2026. Evaluation is based on lowest responsible and qualified bidder meeting all specifications, operational capability, and required documentation.
Propane fuel delivery, Exterior propane equipment maintenance, Tank installation and replacement, Spill clean-up and remediation
Lowest responsible and qualified bidder who meets all specifications, demonstrates operational capability, and submits all required attachments and certifications
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Summary
Coventry Public Schools requests sealed bids for propane fuel delivery and equipment maintenance services for an estimated total volume of approximately 32,000 to 33,000 gallons annually across municipal and school facilities, including Washington Oak Elementary School, Western Coventry Elementary School, and the CPS Facilities & Maintenance Shop.
The contract term spans two years from January 1, 2027 through January 1, 2029, with a one-year extension option and a guaranteed maximum price per gallon with monthly market-based price adjustments. Services include ASTM D1835-05 and NFPA 58 compliant LP gas, automatic delivery schedules, call-in requirements, and exterior equipment maintenance from the regulator to the tank. Submission deadline is November 30, 2026 at 11:00 AM, with a mandatory pre-bid walkthrough on November 19, 2026, and questions due by November 23, 2026. Evaluation is based on lowest responsible and qualified bidder meeting all specifications, operational capability, and required documentation.
EVALUATION CRITERIA
3- Lowest responsible and qualified bidder who meets all specifications
- Demonstrates operational capability
- Submits all required attachments and certifications
REQUIRED DELIVERABLES
4- Propane fuel delivery
- Exterior propane equipment maintenance
- Tank installation and replacement
- Spill clean-up and remediation
REQUIRED ATTACHMENTS
6- Bid Form - Propane Supply
- Proof of current state MBE/WBE certification
- Hold Harmless Agreement
- Certificate of Non-Collusion
- Municipal & School Client References
- Certificate of Insurance
- Submit to
- Coventry Public Schools Administration Offices, Attn. Finance Director Chris DeVerna, 1675 Flat River Road, Coventry, RI 02816
- Duration
- 24 months
- Scope location
- Coventry, RI
- Reported agency
- Coventry Public Schools
Questions about this RFQ
How do I respond to this RFQ from Coventry School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Coventry Public Schools Administration Offices, Attn. Finance Director Chris DeVerna, 1675 Flat River Road, Coventry, RI 02816. For questions, contact Christopher DeVerna.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Coventry School District in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher DeVerna at (401) 822-9400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Propane fuel delivery, Exterior propane equipment maintenance, Tank installation and replacement, Spill clean-up and remediation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and qualified bidder who meets all specifications, demonstrates operational capability, and submits all required attachments and certifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Coventry School District?
All active and historical solicitations from Coventry School District are tracked and searchable. As a school agency, Coventry School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form - Propane Supply, Proof of current state MBE/WBE certification, Hold Harmless Agreement, Certificate of Non-Collusion, Municipal & School Client References, Certificate of Insurance. Review the full document from Coventry School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coventry, RI. Review the full solicitation for detailed scope requirements.