County of San Benito Election Printing and Mailing Services RFP 2026
Pacheco Storm Water District (San Benito)Utility District · Hollister, CA- Due
- Jun 15, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Francisco Diaz
- (831) 636-4016
The 30-second brief
The County of San Benito Elections Department is seeking proposals for election printing, vote-by-mail ballot production, and mailing services for the November 3, 2026 election. Proposals are due by June 15, 2026.
Vote-by-mail ballot printing, Test ballot printing, Ballot paper and secure envelope production, Ballot assembly and insertion, USPS preparation and mailing, Intelligent Mail Barcode processing, Ballot tracking and reconciliation services, Warehousing and storage, Secure destruction of surplus materials, Emergency replacement and supplemental ballot production, Proofing and quality assurance
Relevant Experience and References (30), Key Staff and Project Management (20), Production Capacity Security and Quality Control (20), Regulatory Compliance and Voting System Compatibility (15), Sample Accuracy and Facility Inspection (15)
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Summary
The County of San Benito Elections Department is seeking proposals for election printing, vote-by-mail ballot production, and mailing services for the November 3, 2026 election. Proposals are due by June 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Vote-by-mail ballot printing
- Test ballot printing
- Ballot paper and secure envelope production
- Ballot assembly and insertion
- USPS preparation and mailing
- Intelligent Mail Barcode processing
- Ballot tracking and reconciliation services
- Warehousing and storage
- Secure destruction of surplus materials
- Emergency replacement and supplemental ballot production
- Proofing and quality assurance
REQUIRED ATTACHMENTS
12- Company overview
- Proof of SOS certification
- Key personnel resumes
- Description of services
- Security and quality control procedures
- Production schedules
- Experience and references
- Detailed Pricing Schedule
- Proof of insurance and licenses
- Compliance history disclosures
- Ballot and envelope samples
- Transition plan
- Submit to
- https://procurement.opengov.com/portal/cosb
- Duration
- 60 months
- Scope location
- Hollister, California
- Reported agency
- County of San Benito
Questions about this RFP
How do I respond to this RFP from Pacheco Storm Water District (San Benito)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cosb. For questions, contact Francisco Diaz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pacheco Storm Water District (San Benito) in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Francisco Diaz at (831) 636-4016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vote-by-mail ballot printing, Test ballot printing, Ballot paper and secure envelope production, Ballot assembly and insertion, USPS preparation and mailing, Intelligent Mail Barcode processing, Ballot tracking and reconciliation services, Warehousing and storage, Secure destruction of surplus mater. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience and References (30), Key Staff and Project Management (20), Production Capacity Security and Quality Control (20), Regulatory Compliance and Voting System Compatibility (15), Sampl..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pacheco Storm Water District (San Benito)?
All active and historical solicitations from Pacheco Storm Water District (San Benito) are tracked and searchable. As a utility district agency, Pacheco Storm Water District (San Benito) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company overview, Proof of SOS certification, Key personnel resumes, Description of services, Security and quality control procedures, Production schedules, Experience and references, Detailed Pricing. Review the full document from Pacheco Storm Water District (San Benito) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hollister, California. Review the full solicitation for detailed scope requirements.