County of Sacramento County Clerk Recorder (CCR) Notification System RFI 2026-RFI-0105
Sacramento CountyCounty · Sacramento, CA- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Primary contact
- Chris Anderson
- (916) 874-7034
The 30-second brief
The County of Sacramento is issuing this Request for Information (RFI) to gather current market information for a County Clerk Recorder Notification solution under solicitation 2026-RFI-0105. The vendor will develop and operate a process and supporting technology to receive data from separate sources via approved IT security methods, match and merge Assessor and CCR fields, produce daily and weekly notification PDFs for mailing, provide an online real estate notification subscription portal for voluntary public enrollment, and support ongoing quality control interactions. The project responds to California Senate Bill 255 (SB 255), mandating notification by mail of parties executing a deed, quitclaim deed, mortgage, or deed of trust within 30 days. The response submission deadline is October 12, 2026, at 4:00 pm, with a question deadline of October 2, 2026.
A secure central portal available for daily CCR/Assessor data transfer; Daily/weekly PDF electronic notifications delivered to CCR using a County provided template including Document Number, Recording Date, Document Type, APN, Owner Name and Tax Bill Address; Reconciliation process to identify documents that do not match APN/Assessor data; Online real estate notification subscription portal for voluntary public enrollment; Project management meetings following contract award; Scheduled reports summarizing the number of notices produced and sent; Daily/weekly response to CCR technical/quality control inquiries
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Summary
The County of Sacramento is issuing this Request for Information (RFI) to gather current market information for a County Clerk Recorder Notification solution under solicitation 2026-RFI-0105.
The vendor will develop and operate a process and supporting technology to receive data from separate sources via approved IT security methods, match and merge Assessor and CCR fields, produce daily and weekly notification PDFs for mailing, provide an online real estate notification subscription portal for voluntary public enrollment, and support ongoing quality control interactions. The project responds to California Senate Bill 255 (SB 255), mandating notification by mail of parties executing a deed, quitclaim deed, mortgage, or deed of trust within 30 days. The response submission deadline is October 12, 2026, at 4:00 pm, with a question deadline of October 2, 2026.
REQUIRED DELIVERABLES
A secure central portal available for daily CCR/Assessor data transfer; Daily/weekly PDF electronic notifications delivered to CCR using a County provided template including Document Number, Recording Date, Document Type, APN, Owner Name and Tax Bill Address; Reconciliation process to identify documents that do not match APN/Assessor data; Online real estate notification subscription portal for voluntary public enrollment; Project management meetings following contract award; Scheduled reports summarizing the number of notices produced and sent; Daily/weekly response to CCR technical/quality control inquiries
REQUIRED ATTACHMENTS
4- 2026-RFI-0105 Solutions Req
- White Paper or Solution Summary
- Additional Response Information
- Proprietary Information Agreement
- Submit to
- https://secure.procurenow.com/portal/saccounty
- Scope location
- Sacramento, CA
- Reported agency
- County of Sacramento
Questions about this RFI
How do I respond to this RFI from Sacramento County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/saccounty. For questions, contact Chris Anderson.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Sacramento County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Anderson at (916) 874-7034. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: A secure central portal available for daily CCR/Assessor data transfer; Daily/weekly PDF electronic notifications delivered to CCR using a County provided template including Document Number, Recording Date, Document Type, APN, Owner Name and Tax Bill Address; Reconciliation process to identify docum. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Sacramento County?
All active and historical solicitations from Sacramento County are tracked and searchable. As a county agency, Sacramento County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2026-RFI-0105 Solutions Req..., White Paper or Solution Summary, Additional Response Information, Proprietary Information Agreement. Review the full document from Sacramento County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sacramento, CA. Review the full solicitation for detailed scope requirements.